|May 10, 2017|
Shapleigh Board of Selectmen
Minutes of Meeting – Time 7:00 pm
May 2, 2017
Call to Order
Michael S. Perro, Chairman Pro tem, called the meeting to order at 7:00 pm on Tuesday, May 2, 2017 at the Shapleigh Town Hall with William J. Mageary in attendance. Also, in attendance was Karla Bergeron, Executive Secretary to the Board of Selectmen. Mark R. Cobb was in attendance via telephone conference call.
Also in Attendance: Steve Chessie, Robert Chessie, Art Ingersol, Roland Legere and Skip Bartosch
Pledge of Allegiance
Approval of minutes from previous meeting:
· Motion made by William J. Mageary, Seconded by Michael S. Perro to approve the minutes from May 2, 2017. Motion carried unanimously.
a. Robert Chessie, Boy Scout Troop 321, asked if Michael S. Perro could sign his “Navigating the Eagle Scout Service Project form”. The form basically outlines what is needed for Robert to obtain his Eagle Scout award. Michel S. Perro will be will be Robert’s contact person for any paperwork that may be needed in order for him to receive his badge. The form was signed by Michael S. Perro.
b. Art Ingersol stated the new sign has been installed on the gate at the Transfer Station. Art informed the Selectmen that the 60 amp circuit breaker at the Transfer Station has been having issues during the past days and an electrician needs to address the issue. The Town will contact John Kelly, Electrician to schedule a service call right away. In the interim a sign will be placed on the circuit breaker “out of service/do not turn on” until John Kelly can fix the issues.
Road Commissioner’s Report: North/South:
● John Burnell, Road Commissioner, North, was not able to attend tonight’s meeting.
● Caleb Chessie, Road Commissioner, South, was not able to attend tonight’s meeting.
1. Transfer Station Upper Level –The BOS reviewed the bid to perform the welding work that is needed at the upper level at the Transfer Station. Before proceeding the BOS have a couple of questions. The thickness of the steel and if the steel will be diamond plate. Also, do the containers need to be moved while the welding is being done? This matter will be placed on hold to allow time to get answers to those questions.
2. Transfer Station Concrete Work needed – The Selectmen reviewed the price proposal for the necessary work before making a decision the Selectmen have a couple of questions that need to be answered. This will remain under unfinished business
3. Review of Policies – The BOS will continue to review the policies.
4. Revision Energy – The Selectmen have reviewed the final agreement. Motion made by William J. Mageary, Seconded by Michael S. Perro based on the final recommendations from legal counsel the Revision Agreement for solar power be signed as presented. No further questions. Motion Carried unanimously.
5. Warrant for the Special Town Meeting – Motion made by William J. Mageary, Seconded by Michael S. Perro to sign the STM warrant as presented. No further discussion. Motion carried unanimously. The public hearing for the warrant article will be Tuesday, May 9, 2017 at 7:00 p.m.
6. Rescue Per Diem – The Selectmen stated that workshops were held with the Rescue Chief of Service along with the Selectmen to review the per diem schedule and discussed several different options on how the per diem schedule would be structured. It was decided that categories with reference to fire fighter would be removed. Reason for this is the per diem structure is for Rescue personnel only. Pay structure is as follows:
a. Driver rate stayed the same $13.00
b. EMT Basic $14.00
c. Advanced EMT $16.00
d. Paramedic rate stayed the same $18.00
A notice went out from the Rescue Chief of Service stating the per diem pay structure, when the Selectmen reviewed the notice that had been sent out from Rescue it was evident the pay structure was incorrect. Michael S. Perro spoke to the Rescue Chief immediately to have the error corrected. Second notification informing staff of the error went out, but based on Maine State Labor laws and not being able to notify the staff asap, of the incorrect per diem pay the Town honored those temporary rates for that pay period. However, the correct rates would be effective immediately thereafter.
1. Office Assistant Interviews – The BOS stated the interview process continues.
2. Letter to Map 37, Lot 24 and Map 36, Lot 18 – Motion made by William J. Mageary, Seconded by Michael S. Perro to send the letter regarding no docks on Town property for Map 37, Lot 24 and Map 36, Lot 18. No further discussion. Motion carried unanimously.
3. Homestead Ratio – The BOS reviewed the 2017 Homestead Ratio form that the State requires be filled out and returned to the State by June 1, 2017. Before the Selectmen will sign this letter updating of the homestead exemptions for the Town of Shapleigh need to be completed. This will be placed under unfinished business.
4. Shapleigh Commons Reservation Form – Motion made by William J. Mageary, Seconded by Michael S. Perro to approve the May 6th reservation as written. No further discussion. Motion passed unanimously.
5. TANS Resolution – Motion made by William J. Mageary, Seconded by Michael S. Perro to adopt the resolution as follows:
1. Pursuant to Section 5771 of Title 30‑A M.R.S.A., as amended, and all other authority thereto enabling, the Town of Shapleigh, Maine (the “Town”) hereby accepts the terms of the commitment letter from Biddeford Savings dated April 24, 2017, the terms of which are hereby adopted and made a part hereof, the Town is further authorized and empowered to borrow from Biddeford Savings during the fiscal year beginning January 1, 2017 up to $900,000.00 in anticipation of taxes for fiscal year 2017, on an as-needed basis, and to issue up to $900,000.00 as a tax anticipation note of the Town (the “Tax Anticipation Note”) to evidence such borrowing.
2. Such Tax Anticipation Note, and any extensions, renewals and replacements thereof, shall bear on its face the words “Town of Shapleigh” and “Tax Anticipation Note” and shall be signed by the Treasurer and countersigned by at least a majority of the Selectmen and shall be payable out of money raised by taxation during fiscal year 2017, shall bear interest at a rate of .91% per annum, based on actual days outstanding over a 360 day year, shall be payable on or before December 31, 2017, and shall be issued upon such other terms as may be requested by Biddeford Savings.
3. The tax anticipation note heretofore authorized shall be issued in such manner and form as a majority of the Selectmen shall determine, their execution of the Tax Anticipation Note to be conclusive evidence of their approval of the form thereof.
4. Each member of the Board of Selectmen, Treasurer, Town Clerk and other officers of the Town are, and each of them singly is, hereby authorized to take such action and to execute and deliver a Signature and No-Litigation Certificate, an Arbitrage and Use of Proceeds Certificate, an Authorization and Incumbency Certificate, a Loan Agreement, and such additional documents, certificates and instruments, as may be deemed by them as necessary to effectuate the issue and delivery of the Tax Anticipation Note heretofore authorized.
5. The Town hereby designates the Tax Anticipation Note heretofore authorized as qualified tax-exempt obligations pursuant to Section 265(b)(3) of the Internal Revenue Code of 1986, as amended.
6. The Town hereby covenants to take all lawful action necessary to comply with those provisions of the Internal Revenue Code of 1986, as amended, that except for such compliance, would affect adversely the excludability of interest on the Tax Anticipation Note from gross income for federal income tax purposes, and to refrain from taking any action that would cause the interest on said note to become includable in such gross income.
7. Any prior resolutions of the Board of Selectmen restricting the amount of authorized loans or issuance of bonds and note are hereby superseded.
2. TANS Resolution
3. Revision Energy Lease Agreement
Adjourn – Motion made by William J. Mageary, Seconded by Michael S. Perro to adjourn at 7:51pm. Motion passed unanimously.
These minutes are not verbatim. Karla Bergeron, Executive Secretary to the Board of Selectmen.
Board of Selectmen
May 26, 2017 10:14 PM