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Shapleigh Board of Selectmen

Minutes of Meeting – Time 7:00 pm

December 26, 2017

Call to Order

Mark R. Cobb, Chairman called the meeting to order at 7:00 pm on Tuesday, December 26, 2017, at the Shapleigh Town Hall with William J. Mageary and Michael S. Perro in attendance. Also, in attendance was Karla Bergeron, Executive Secretary to the Board of Selectmen

In Attendance: Art Ingersoll and Mike Deshaies

Pledge of Allegiance was recited

Approval of minutes from previous meeting:

· Motion made by William J. Mageary, Seconded by Michael S. Perro to approve the minutes from December 19, 2017. No further discussion. Motion carried unanimously.

Public Comment:

· Rescue Chief of Service, Mike Deshaies asked to speak to the Board of Selectmen to give them an update on the Shapleigh Rescue Squad. Attached to these minutes is the report.

· Michael Deshaies mentioned while contacting one of the companies who bid on the Rescue Squad jackets, but did not receive the bid, they offered a lower price than originally submitted. The Selectmen stated that legally they cannot consider this new price since the bids were open in public and awarded to another company.

Road Commissioner’s Report: North/South:

John Burnell, Road Commissioner, North, was not able to attend tonight’s meeting.

Caleb Chessie, Road Commissioner, South, was not able to attend tonight’s meeting.

Unfinished Business:

1. Library Sign Price ProposalMark R. Cobb spoke with the Library Board of Trustees, chairman who reviewed the financials with Mark and explained where the funds would be deducted from to purchase this sign. Motion made by William J. Mageary, Seconded by Michael S. Perro to authorize the purchase of the Library sign in the amount of $936.00. No further discussion. Motion carried unanimously.

2. Library Building Work Proposal – Mark R. Cobb spoke with the Library Board of Trustees, Chairman who reviewed the necessary work that is needed at the Library. She also reviewed the balance in the appropriation accounts where the funds would be deducted from for this project. There are sufficient funds to cover the work needed in the amount $1,950.00. Motion made by William J. Mageary, Seconded by Michael S. Perro to approve the costs proposal from Glover Construction in the amount of $1,950.00 for the repairs at the Library. No further discussion. Motion carried unanimously.

3. Williams Property - RequestMark R. Cobb stated he spoke with the William’s Property Advisory Committee Chairman, who does not have a recommendation at this time regarding the wedding ceremony request to be held at the William’s property. The Selectmen are concerned with the Town’s liability. It was decided the Executive Secretary will contact Maine Municipal Association to discuss the risk’s involved with allowing a wedding ceremony at the William’s Property. This matter will remain under unfinished business.

New Business:

1. Price Quotes for Repairs needed at the Public Safety Building – Mark R. Cobb spoke to the Selectmen regarding the two price quotes for replacing the attic door at the PSB.

1 Glover Construction – Price of $3,550.00

2 CAS Construction – Price of $3,480.00

3 Ash Cove Construction – Price of $20,000 - $30,000

Motion made by William J. Mageary, Seconded by Michael S. Perro to award the PSB repairs to Glover Construction in the amount of $3,550.00 because his bid was more detailed in the work that would be performed. No further discussion. Motion carried unanimously.

2. Fire Chief and Rescue Chief of Service – A brief discussion took place regarding the election of Fire Chief and Rescue Chief of Service. Duane Romano was re-elected as Fire Chief and Michael Deshaies was re-elected as Rescue Chief of Service. Motion made by Michael S. Perro, Seconded by William J. Mageary to appoint Duane Romano as Fire Chief for one year and appoint Michael Deshaies as Rescue Chief of Service for one year. This will allow time for the BOS to investigate further the possibility of creating a new position to oversee the Public Safety Building. No further discussion. Motion carried unanimously.

3. Fire Department Equipment Return – The BOS asked if there had been an update regarding the return of all Town owned equipment from the member who resigned recently. At this time to the best of their knowledge the equipment has not been returned. Follow up will take place with the Fire Chief.

4. Budget for the Road Commissioner South – At this time the budget has not been received. The Executive Secretary will contact the Road Commissioner to see when his budget will be submitted.

VII. Information:

I. Thank You Card from Art Ingersoll

VII. Signatures:

1. Warrants

Adjourn –Motion made by William J. Mageary, Seconded by Michael S. Perro to adjourn at 7:32 PM. Motion passed unanimously.

These minutes are not verbatim. Karla Bergeron, Executive Secretary to the Board of Selectmen

Gentleman,

Tonight I am writing to give you an update on the Shapleigh Rescue Squad. I would like to start with a staffing update. The Rescue Squad has recently completed the yearly mandatory required trainings. We do have a few members who have not completed their trainings. As a result of this they will be receiving a letter of suspension from the squad. These members will be given 30 days to complete the required trainings before their names will be removed from the roster. We are completing interviews to bring on four new members. We have recently handed out several applications with hopes of bringing on some new members. We have been working on getting better coverage for the squad and the schedule.

Next is an equipment update. We have asked the membership for ideas moving forward. We will be looking into some new equipment that will make our jobs easier as well as making us more efficient. We have placed an order for some updated portable radios. This is to replace some of our aging radios as well as provide new radios for some of the newer members coming in. These radios are state of the art and will provide us with better communications with dispatch. They come with many features include automated noise cancelling, which takes away the background noise on scenes. These are the newest radios provided by iCom. I am providing you with a request to revise a purchase order signed on December 19th. The new order includes a lower cost for the jackets, as well as a screen printing on the back and velcro name strips for the front of the jackets.

Next is an update from Safety Works. We invited Safety Works, a division of the Maine Bureau of Labor, to come in for a courtesy inspection. After going through the building and personnel files with the courtesy inspector we have corrected the noted issues. Safety Works has given us a letter advising that we are free from deficiencies and that our written programs are up to date.

My next update is our up to date call volume for 2017. As of today we have answered 192 calls for service. 95% of our calls for service has a crew enroute within 2 minutes of being dispatched. The 5% outside of this are accounted for with the call shifts. As the per diem program continues we will continue towards providing 100% coverage for the Town as well as lowering our response time further.

I would like to thank the Board for their continued support. We will continue to strive towards excellence. I want to thank the members of the Shapleigh Rescue Squad as well for all that they do and continue to do.

_______________________________________

Michael Deshaies - Chief of Service