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Shapleigh Board of Selectmen

Minutes of Meeting – Time 6:00 pm

August 6, 2019

Call to Order

Chairman Michael S. Perro called the meeting to order at 6:00 pm with Jennifer J. Roux and Scott E. Cudworth in attendance;

Karla Bergeron, Town Administrator and Cheryl Drisko, Office Assistant were in attendance.

In Attendance
: Bill Mageary, Roland Legere, Suzie Rand, Autumn Littlefield, Brian Rand, Aaron Sabine, Mike Sabine,

Skip Bartosch, Annette Brown and Lindsey Lacourse.

Pledge of Allegiance was recited.

Approval of minutes from previous meeting:

A motion was made by Jennifer J. Roux to approve minutes of July 23, 2019 and July 30, 2019 as written, seconded by Scott E. Cudworth. No further discussion. Motion carried.

Public Comment:

· Roland Legere spoke to the Board regarding his meetings with York County Soil and Water Conservation, Acton/Shapleigh Youth Conservation Corp. and Dave Landry from MLRA to specifically look at the sites related storm water runoff at Goose Pond, channel from Goose Pond into Mousam and Totte Road and the reduction of water quality. Discussion ensued regarding mitigation opportunities, funding and cleanout of catch basins. There are contributors who have stepped forward to help with funding to take care of these projects.

The Town Administrator will look at previous funding for work that has been completed. The Board encouraged that the Road Commissioner be involved in the process. The Board will also consider addressing catch basin clean out schedules within the road policy; develop a list of all and a schedule of when to clean so that they are consistently maintained.

Further discussion ensued regarding the 10 linear feet cited in e-mail presented to the Board. Conclusion was that the sand in this cited section needed to be dug out. Also suggested was a set of stairs be put in place to assist with removing the potential for further tracking of sand down slope. Mr. Legere will do the research to identify the property owners for access permission and signoff as this is private property; Totte Road is a private road and not town maintained.

· Skip Bartosch spoke to the Board to provide historical information related to Totte Road, prior catch basin cleanouts and the storm water runoff situation mentioned by Mr. Legere. He mentioned the Board might be able to get maintenance and repair money from the State if handled properly.

Unfinished Business:

i. Special Town Meeting: The Town Administrator spoke with the Shapleigh Memorial School to reserve Saturday, October 19, 2019 for Special Town meeting; confirmation should be received by Friday. Once confirmed, the Board can count backwards and develop a timeline of public hearings and workshop's to be held in compliance with proceedings.

ii. Historical Society Building Event Use: The Town Administrator spoke with the CEO and was informed there are no check lists related to events to be held at a private venue; no different than other owners holding private functions. It is up to their insurance company to address. The Town Administrator reached out to the property owner and is waiting for his response. There was no communications listing concerns as indicated would be forth coming from the individual who incited the concerns.

New Business:

i. Snow Plowing and Sanding Town Parking Lot Bid: After review, the Board stated the bid notice looked good and the Town Administrator could move forward in seeking out bids.

ii. Quit Claim Deed: The Town Administrator announced to the Board that the tax acquired property completed payoff of taxes and that the Quit Claim Deed was ready for the Board's signature.

A motion was made by Jennifer J. Roux to approve sign the Quick Claim Deed back to the property owner, seconded by Scott E. Cudworth. No further discussion. Motion carried.

Recording of deed will be done on Thursday, August 8, 2019.

iii. Board moved into Executive Session: - Motion made by Selectmen Michael S. Perro at 6:21; seconded by Scott E. Cudworth to move to Executive Session pursuant to M.R.S.A. 14056a personnel matter. All in favor.

Board returned from Executive Session:
Motion made by Selectmen Jennifer J. Roux to come out of Executive Session pursuant to M.R.S.A. 14056a personnel matter at 6:35 pm; seconded by Scott E. Cudworth. All in favor.

iv. Mowing: Selectmen Michael S. Perro asked about the mowing for the Recreation Fields and Commons. The Town Administrator noted issues the contractor had and Selectmen Michael S. Perro indicated that moving forward the Rec fields needs to be checked to make sure the sprinkler systems is in good working order as the field looked burned out and if contractor cannot fulfill his contract, he should rescind his contract. This should also be kept in mind when it is time to renew contract.


1. Maine Municipal Association Dividend Payment to the Town; refund check was $1,196.00.

2. Capital Improvement Committee Minutes for June 2, 20919.


1. Warrants

Adjourn – Motion made by Jennifer J. Roux to adjourn at 6:43 pm; seconded by Scott E. Cudworth. Motion passed unanimously.

These minutes are not verbatim. Cheryl L. Drisko, Office Assistant