|August 21, 2019|
Shapleigh Board of Selectmen
Minutes of Meeting – Time 6:00 pm
August 13, 2019
Call to Order
Chairman Michael S. Perro called the meeting to order at 6:00 pm with Jennifer J. Roux and Scott E. Cudworth in attendance;
Karla Bergeron, Town Administrator and Cheryl Drisko, Office Assistant were in attendance.
Pledge of Allegiance was recited.
Approval of minutes from previous meeting:
A motion was made by Jennifer J. Roux to approve minutes of August 6, 2019 as written, seconded by Scott E. Cudworth. No further discussion. Motion carried.
Duffy Gold had several items to comment upon:
Improvement Committee reached out to Maine Municipal Association Bonds for an educational
informational session. This session will
take place at their upcoming stated meeting of Thursday, September 19, 2019 at
6 pm; the Board of Selectmen and Treasurer are invited and encouraged to
attend. Duffy prepared a package for the
Board to look at prior to the meeting; the Town Administrator will scan and
email to the Board.
o Sought an update
on what the Board determined regarding her safety concerns at the Acton/Shapleigh
Historical Society Pavilion building for public events. Selectman Jennifer J. Roux responded that it
was discussed at the last Board meeting and the update is reflected in the
minutes. The way it was left was that Ms. Duffy's concerns were going to be emailed
to the Town Administrator. The Town
Administrator in turn responded that she did move forward and reach out to the
property owner. The insurance company did
an inspection, listed concerns to be resolved, the Historical Society fixed the
citations and the insurance company signed off that the building was in
compliance; insurance was provided for them.
o Commented that she did not see the Capital Improvement Committee's Minutes recorded in the BOS minutes. Karla pointed out that matter was submitted in the previous meeting's minutes; located under information.
o Reminded the Board that truck counts on Emery Mills was needed for the application of a federal grant; the County is not able to distinguish between car versus truck traffic and truck count is what is needed. Discussion ensued on how to meet the grant's criteria. The Board suggested the grant provider or MEDOT be contacted to find out what other applicants were doing to meet criteria.
o Asked the Board if the recordings for the BOS minutes were being retained. The Board responded that they were. All retention protocols are being met.
Town Meeting Update: The Town Administrator confirmed that the
Special Town Meeting will be held on Saturday, October 19, 2019; presented a
draft of the warrant and a public notice for the Board's review. The Town
Clerk, Treasurer and Town Moderator are all available for that date. The Board established potential public hearing
dates of September 10, September 24, and October 1, 2019 at 7 pm. If the third meeting is not needed, it will
Exemption: Selectman Jennifer J. Roux was
concerned that policy was not being followed with regards to committee members
who purchase items privately. The town does
not pay sales tax. The Town Administrator will send another
reminder memo to all Departments and Committees.
Hall Cleaning Bid: The Town Administrator stated that two individuals approached the town
to review what was required to submit a town hall cleaning bid; only one bid
was received. Bid came in at $250 per
Pool Cleanout Follow Up: Selectman Jennifer J. Roux asked if Mr. Roland
Legere had an opportunity to speak with private property owners regarding
access to clean out plunge pool. He had
not. Mr. Legere asked about past funding
source because it can impact whether
current funds can be used for this purpose.
1. Saco River Corridor Commission Invitation: The Board was invited to attend a GIA mapping session; the Board declined as the town will be well represented by the Code Enforcement Officer and some Planning Board members who will be in attendance.
Energy Offer for Community Engagement Opportunities: The Town Administrator spoke about the correspondence received from Revision
Energy where they presented some opportunities to the Board of Selectmen to
promote the benefits of the town's use of its solar array and other energy
efficient measures. Selectmen Michael S. Perro explained to all present the
history of the Power Purchase Agreement, Solar Array and the implications of
the benefits to install it.
· Revision Energy will hold educative presentations at the school with the children;
· Placement of informational signage at the solar array. (Board asked the Town Administrator to inform Revision Energy that they would need to seek out Code Enforcement regarding code to placing signage at the array.);
· Placement of informational signage and brochures around town;
· Write an article for the Town Report; and
· Revision Energy Representative come to a town meeting and give the public an overview and update.
1. Planning Board Agenda for Tuesday, August 13, 2019
2. Community Day Committee Minutes for July 18, 2019; Agenda for August 7, 2019; and Budget summary of expenses/revenues for August 13, 2019.
3. Shapleigh Rescue Squad Meeting Minutes for August 1, 2019
4. Incident Report, dated August 9, 2019
5. Capital Improvement Committee Minutes for June 2, 2019.
Adjourn – Motion made by Scott E. Cudworth to adjourn at 6:46 pm; seconded by Jennifer J. Roux. Motion passed unanimously.
These minutes are not verbatim. Cheryl L. Drisko, Office Assistant
Board of Selectmen
September 19, 2019 10:53 AM