September 23, 2017  1:26 AM 
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September 20, 2017
June 27, 2017

SHAPLEIGH PLANNING BOARD

MINUTES

Tuesday, August 8, 2017

Members in attendance: Steve Foglio (Vice Chairman), Madge Baker, Roland Legere, and Maggie Moody, as well as Barbara Felong (Secretary). Roger Allaire and Alternate Ann Harris were unable to attend. Code Enforcement Officer Steven McDonough was also in attendance.

Steve F. chaired the meeting in Roger Allaire’s absence.

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The planning board meeting started at 7:30 p.m.

The minutes from Tuesday July 25, 2017 were accepted as read.

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Conditional Use Permit – Create a Parking Area – Map 23, Lot 2-9 (22 Dancehall Drive) – Roland ‘Russ’ Batson, Applicant & Owner

Mr. Batson was present for the review of the application.

Mr. Batson presented, along with his application, a copy of the soils report for this location, which noted the soils were Colton and drained well; a letter from Site Evaluator John Large, SE #7, dated 4/25/88 which was for a test pit dug on site that found the soils on site to be similar to a deep Colton, and therefore, the criteria for a system would have the highest possible rating. It was also noted in the letter that this was for information gathering but was not an application for a new system. Also submitted was a sketch plan depicting the location of the proposed parking area, and entrance to the site with clockwise turn around area, which in part follows the CMP utility easement.

The project description on the application states: A parking area using “CMP Road”, and “Loop” like drive thru, with back sloping drainage system.

Steve F. asked Mr. Batson to tell the board what he wanted to do. Mr. Batson stated that he wanted to put in a driveway to put him closer to the back yard of what used to be called the Meader’s store. He said there would be a small parking area, a clockwise driveway and he noted it was all staked out. He stated that Jeff Goodwin and himself met on site and they agreed on a fairly smooth entrance on the left, head clockwise, straight, then up and out. He noted it was on the drawing he presented.

Mr. Batson asked if there were any questions about the submissions, such as the septic design or the soils description, that being Colton. He noted the soil was well drained, good gravel. Steve F. stated that it looked straight forward. He asked board members if they had any questions?

Roland L. asked if the area was grassed at this time? Mr. Batson said the area was heavily wooded with pine, so there were layers of pine needles and it is acidic soil. Roland asked if there was any vegetation? Mr. Batson said, ‘No’. He said, “The CMP utility service line, the right-of-way for that is much of what I am is using, and I don’t believe even that area has grass. It is basically a thick pine knoll.”

Madge B. felt like she would need to see the site before she had questions.

Because there were no other questions, Steve F. scheduled the site inspection for Tuesday, August 22, at approximately 6:20 p.m., prior to the next meeting. The board members will meet at the town hall at 6:15 and go from there. A notice to abutters will be mailed as well.

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Shapleigh Planning Board Minutes – 8/8/17 Page 2 of 3

Mr. Batson said he did contact the DEP to see if a permit was required by them and they said it was not. Mr. Batson asked if he should be at the site inspection? The board told him that it would be a good idea in case there were questions.

Nothing further was discussed.

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Conditional Use Permit – Replace Exiting Retaining Wall – Map 26, Lot 37 (114 21st Street) – Tyler Matthews, Applicant; Steve Singlar, Property Owner

Mr. Matthews was present for the review of the application.

Along with the application, provided was a sketch plan depicting the ‘location’ of the existing wall on site and noting it was 36” high and 50 feet long; a sketch plan of the ‘construction’ of the new wall showing it to be 33 inches in height, made of concrete block and having crushed stone, filter fabric and a drainage pipe behind; and a copy of the MDEP Permit by Rule approved by Cameron Adams on 6/20/17.

The project description on the application states: Removing existing concrete wall & replacing it with a new concrete block retaining wall. Same size and same location.

Steve F. asked Mr. Matthews to let the board know what the property owner would like to do.

Mr. Matthews began by stating there was a concrete retaining wall in existence at this time that was crumbling, therefore, the owner wants to have it removed and replace it with a concrete block retaining wall, same size and same location. He stated that he already applied for the MDEP Permit by Rule.

Steve F. asked if this wall ties into a neighbor’s wall on either side? Mr. Matthews stated that it butts up to it, it is not tied in, they are separate walls. Roland L. asked if the removal or replacement of the deteriorating wall in any way affects the abutters? Will it compromise the abutter’s wall? Roland said, “The wall to be replaced is free standing.” Mr. Matthews said, “Yes.”

Steve F. asked how high the wall was? Roland L. said, 33 inches. Roland asked again if anything from this wall will impact the neighbors. He said there was another situation where an abutter raised a question about his wall when the neighbor’s wall was being replaced. Mr. Matthews said it made sense if the walls were tied in together. He said again this wall is freestanding.

Steve F. asked if there were any additional questions? There were none.

Steve F. scheduled a site inspection for 6:45 p.m. prior to the next meeting. The board will go to this location after Mr. Batson’s site inspection. A notice to abutters will be mailed as well.

Nothing further was discussed.

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Conditional Use Permit – Replace Existing Retaining Wall – Map 27, Lot 23 (22 Point Road) – Tyler Matthews, Applicant; Nicole Sampson, Property Owner

Mr. Matthews was present for the review of the application.

Along with the application, provided was a sketch plan depicting the location of the deck to be replaced with patio, wall to be replaced and where erosion control measures will be placed; a sketch plan depicting the

Shapleigh Planning Board Minutes – 8/8/17 Page 3 of 3

replacement wall being made of concrete block with crushed stone behind, filter fabric, and drain pipe, with an attached patio made of pavers. The wall will be 39 inches in height.

The project description on the application states: Removing an existing rotted retaining wall & patio & replacing it with a stone wall & patio. Same location.

Steve F. asked Mr. Matthews to state what the property owner intended to do. Mr. Matthews stated Ms. Sampson recently purchased the property, last fall. He said on the lake side there is a pressure treated patio which is mostly sitting on the ground, but there are posts. There is an old retaining wall made of railroad ties that is deteriorated and is not safe, so the owner wants to replace the retaining wall with Genest locking blocks and instead of a wood deck, use patio pavers the same size and same shape as the existing patio. He stated he had Cameron Adams from the MDEP on site for a Permit by Rule. He added that this project will not affect the neighbors. The board members agreed.

Steve F. asked if there were any questions? Madge B. stated the board will ask where the old timbers will be disposed of. Mr. Matthews stated, “Probably at Simpsons.”

Steve F. said the board will do a site inspection after Mr. Singlar’s inspection. Mr. Matthews asked if he should be there? Madge stated that it was a good idea. A notice to abutters will be mailed as well.

Nothing further was discussed.

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Growth Permits

Map 5, Part of Lot 25A – New Home

Board members concluded this lot meets all the requirements of a legal lot as described in the zoning ordinance; meeting the minimum lot size, minimum street frontage, and the single division from the parent lot is allowed as no other division has taken place within the past five years.

GP #07-17 was assigned.

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The Planning Board meeting ended at 7:50 p.m.

The next meeting will be held Tuesday, August 22, 2017 at 7:30 p.m. The Planning Board meets the 2nd and 4th Tuesday of each month unless it falls on a holiday or Election Day. Any scheduled public hearing takes place at 7:00 p.m. prior to the scheduled meeting. Also, should there be a cancellation due to a storm event, holiday or Election, the meeting will typically be held the following Wednesday, also at 7:30 p.m. Please contact the Land Use Secretary if there is a question in scheduling, 207-636-2844, x404.

Respectively submitted,

Barbara Felong,

Land Use Secretary planningboard@shapleigh.net