August 21, 2017  5:37 PM 
August 16, 2017
Other Notices
August 10, 2017
August 07, 2017
August 07, 2017

Shapleigh Board of Selectmen

Minutes of Meeting – Time 7:00 pm

August 8, 2017

Call to Order

Mark R. Cobb, Chairman called the meeting to order at 7:00 pm on Tuesday, August 8, 2017 at the Shapleigh Town Hall with William J. Mageary and Michael S. Perro in attendance. Also, in attendance was Karla Bergeron, Executive Secretary to the Board of Selectmen.

In Attendance: Art Ingersol, Jennifer Roux, Duffy Gold, Skip Bartosch and Roland Legere

Pledge of Allegiance was recited

Approval of minutes from previous meeting:

· Motion made by William J. Mageary, Seconded by Michael S. Perro to approve the minutes from August 1, 2017. Motion carried unanimously.

Public Comment:

· Jennifer Roux asked to speak to the Board of Selectmen concerning a matter that the board made a few months ago regarding the Code Enforcement and Executive Secretary salaries. Chairman Cobb stated that this subject is on the agenda and will be discussed under New Business.

· Roland Legere spoke to the Selectmen regarding a site walk he took at the Emery Mills Dam. Roland stated it was clear from the visit that the City of Sanford has begun working on the rail system. Roland would like to follow up with Sanford in regards to scheduling a meeting. It was agreed Mr. Legere will send a letter to the City of Sanford requesting a meeting of the Mousam Lake Dam Coalition which Mr. Legere is a member of. Chairman Cobb informed the Selectmen that he read in the Journal Tribune that the City of Sanford has been approved for a no interest loan from the State of Maine.

Road Commissioner’s Report: North/South:

John Burnell, Road Commissioner, North, was not able to attend tonight’s meeting.

Caleb Chessie, Road Commissioner, South, was not able to attend tonight’s meeting.

Unfinished Business:

1. Fire Department Job Description – The best approach to take would be to schedule a meeting with the Fire Chief to discuss this subject further.

2. Purchase Order/Rescue Squad – The Selectmen met with the Rescue Chief on Friday, August 4, 2017 where this purchase order was discussed. Motion made by Michael S. Perro, Seconded by William J. Mageary was signed as presented for a time clock to be installed at the Public Safety Building for the Rescue Squad members. No further discussion. Motion carried unanimously.

New Business:

1. Community Day Committee – Michael S. Perro stated he would like to extend his appreciation to Duffy Gold, Chairman of Shapleigh Community Day Committee, the committee members, and all the volunteers who all did such a great job. The 2017 Community Day a huge success. The Selectmen truly understand how much work is involved with putting on such an event and thank her for her dedication to the Town of Shapleigh.

2. Code Enforcement Officer and Executive Secretary Salaries – Chairman Cobb began the discussion regarding the BOS decision on May 9th and June 6th to approve a flat rate/cap of $1,200.00 for the CEO and Executive Secretaries salaries. Mark stated the 2017 budget included 3% increases for all employees who receive a positive evaluation by placing a cap for these two positions which is less than the 3% the voters of Shapleigh approved is wrong. Jennifer Roux spoke regarding the decision of the Board on May 9th and June 6th. She stated many reasons why this decision was wrong. Duffy Gold, Budget Committee member stated that the Budget Committee supported the budget which included the 3% increase for employees who receive a positive evaluation. William J. Mageary explained the thought process on placing a cap on those two positions. Motion made by Mark R. Cobb, Seconded by Michael S. Perro to award the additional 1% increase for the CEO and Executive Secretary, which will be retroactive from the anniversary date. Discussion: William J. Mageary stated that there are reasons why he supported the cap. Mageary stated that we (the Selectmen) have a responsibility to treat our employees fair; which he believes they do, however, he also feels that they have a responsibility to treat the taxpayers fair as well, as they are the ones who foot the bills. When all the costs are factored in: wages, FICA/Medicare, Health Insurance and other costs – it is substantial. The Selectmen can’t always be the good guys. Motion went to a vote of 2 in favor 1 opposed. Motion carries.

Footnote: Salaries and benefits are paid from excise tax, interest, and sundry receipts for Town Hall employees not from the tax rate.

3. Office Assistant Job Posting – William J. Mageary asked if the position has been posted. The Executive Secretary reported it has been given to someone to post at the Trafton Center. The job opening has been posted on the Town’s website.

4. Executive Session – Motion made at 7:34 pm to enter into an Executive Session pursuant to 1 MRSA 405(6)(a) personnel matter by William J. Mageary, Seconded by Michael S. Perro. No further discussion. Motion carried unanimously. The Selectmen came out of their executive session at 8:13 pm.

5. Revision Energy – William J. Mageary mentioned that during the site visit last week with Revision Energy, it was mentioned the Town can have a public monitoring display at the Town Hall. William is suggesting placement of the device in the hallway of the Town Clerk’s office.

VII. Information:

1. Planning Board Agenda and minutes

2. YC Sherriff’s Monthly Report for Shapleigh

3. EcoMaine Monthly Report

4. Flood Map Notification of workshop

VIII. Signatures:

1. Warrants

2. Purchase Order

Adjourn – Motion made by William J. Mageary, Seconded by Michael S. Perro to adjourn at 8:12 PM. Motion passed unanimously.

These minutes are not verbatim. Karla Bergeron, Executive Secretary to the Board of Selectmen.