Shapleigh Board of Selectmen

Minutes of Meeting – Time 6:00 pm

December 22, 2020

Call to Order

Chairman Jennifer J. Roux called the meeting to order at 6:00 pm with Scott E. Cudworth and William J. Mageary in attendance. Karla Bergeron, Town Administrator and Joanne Holland, Office Assistant were also in attendance. 

In Attendance:

Duffy Gold

Pledge of Allegiance was recited.

Approval of minutes from previous meeting: 

A motion was made by Scott E. Cudworth to approve the minutes of December 08, 2020 and December 15, 2020 as written; seconded by William J. Mageary.  All in favor.  Motion carried.

Public Comment: 

Emery Mills Bridge - Duffy Gold - CIC

Selectman Scott Cudworth, William J. Mageary, Chairman Jennifer J. Roux, and Town Administrator Karla Bergeron recapped last Tuesday's meeting. Duffy Gold went over the numbers of what was available for funds ($396,000) and what funds were needed (1 Million Dollars) Total cost needed is 1.3 Million dollars. The Board, Duffy Gold and Karla Bergeron, Town Administrator had a discussion of options of possible loans available at a low interest rate of 1% (Rural Waters Development), it is too late to apply for the historical grant that is available. The Board approved the post cards that will be sent out to notify the residents of the public hearing for monday Jan. 29, 2020 at 6pm.

Unfinished Business:

1. Letter of Reprimand
The Board reviewed the letter of reprimand to a Fire Department employee for violating Town policy.

The Board approved the letter of reprimand. The Fire Chief will review with employee.

2. General Government Budget Discussion
The Board went over the Budget and approved a 3% increase pending a positive employee evaluation for hourly paid employees. Will continue to review the general government budget at next weeks meeting.

3. Tax Billing Twice A Year - Memo

The Board discussed doing tax billing twice a year and the Board opposed because the town would need change the fiscal year. Tax Billing will remain as is.

New Business:

A. Tax Acquired Property

Acquired one new property, Map 7, Lot 41B. Sending letter to owner of the property via certified mail with the deadline to buy back the property by 01/26/2021. The letter was signed by the Board and requested that the Town Administrator to reach out to the owner and try and work with them to resolve.

B. New warning lights for the Fire Chief
The Fire Chief requested to purchase warning lights for his personal vehicle. The motion was made by Scott E. Cudworth for $2500 for the lights and William J. Mageary second the motion with the condition that these are considered Town property.
All in favor.

C. Snow Plowing - Transfer Station

It was presented to the Board for their information of poor snow plowing at the transfer station. Will go into further at the next meeting. Contractor will be invited to attend the 12/29/2020 Board of Selectman meeting.

Information:

i. Planning Board Letters and Minutes

Signatures:

i. Warrants

ii. Tax acquired Letter

Any other business to bring before the meeting.

Adjourn :

A motion was made by Scott E. Cudworth to adjourn at 7:12pm: seconded by William J. Mageary.  Motion passed unanimously.