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Shapleigh Board of Selectmen

Minutes of Meeting – Time 6:00 pm

June 29, 2021

Call to Order

Chairman Scott E. Cudworth called the meeting to order at 6:00 pm William J. Mageary and Michael J. Cote in attendance. Also in attendance was Karla B. Wilcox the Town Administrator and Joanne Holland the Office Assistant.

In Attendance:

Mike Reid, Natasha Reid, Charles Taylor and Richard Foye .

Pledge of Allegiance was recited.

Approval of minutes from previous meeting: 

Selectman William J. Mageary made a motion to approve the minutes for June 22, 2021 as presented; seconded by Michael J. Cote. No further discussion. All in favor. Motion carried.

Public Comment

Mike Reid presented to the Board of Selectmen a letter from Lt. Patrick Adams. The letter is from the United States Veteran Reserve Corps stating that they are working with local Emergency Management Agencies to assist in any and all local emergency responses (except structure fires) at no cost. Chairman Cudworth stated that he would like a copy of the letter to be sent to the Towns EMA director Rogers, Rescue Chief Lacourse and Fire Chief Guillemette. The Town Administrator will research, concerning the towns liability.

Unfinished Business:

i. Shapleigh Sports Fields - Charles Taylor

Parks Director Taylor presented to the Board that he had reached out to Sports Fields, Inc. regarding the brown spots on the Shapleigh Sports Fields. Charles Taylor stated that the brown spots is thatch, Sports Fields, Inc. will come back at no cost to the Town in late August to early September and will aerate, re-seed and lay down organic fertilizer. Selectman Cote asked if the sprinkler system was working, Charles stated the sprinklers come on at 11pm but the sprinkler nozzles need to be replaced, the nozzles are pennies to purchase and the labor is $85.00 an hour with 2 to 3 hours worth of work. The Town Administrator stated that there is funds in the budget to be able to replace the sprinkler nozzles.

ii. Ferrera Gravel Pit

The Town Administrator brought to the Board that the property owner of the Ferrera Gravel Pit would like to do the reclaiming himself. The Board stated to have it go out to bid and have the property owner bid on it.

iii. CMP - Street Lights

The Town Administrator heard back from legal and he had updated the contract, there is no cost to the Town. CMP is backed up and may not be able to do until 2022. The Board thought it was a great idea. Agreement was signed.

New Business:

I. William's Property Memorandum of Understanding

The Town Administrator brought to the Board that back in 2016 the Roux family had a agreement to take care of the William's Property to produce hay. The Roux's would like to terminate their agreement, Williams Property Committee were all in agreement with Roux's request to terminate. After discussion Michael J. Cote made a motion to let the Roux's terminate the agreement; seconded by William J. Mageary. No further discussion. All in favor. Motion carried.

II. White Tail - Private Road

The Town Administrator updated the Board that because it is a private road they would have to go through a petition process and obtain at least 127 registered voters in town to sign the petition and once it is verified through the Town Clerks office it is presented to the Board. The Board has options, consulting with the road commissioner, etc. and then if the Board would like to move forward then it would have to go on the warrant to be voted on.

III. Mousam Lake Region Association Annual Meeting

William J. Mageary stated that he had attended the Mousam Lake Region Association's annual meeting and stated that a couple of Warden's had spoke regarding the state boat ramp at Mousam Lake and the vehicles overflowing out of the parking lot onto the state road, the wardens stated that it is not their jurisdiction and would contact the Sheriff's Department or the State Police. The State Police stated that we would need to contact the Sheriff's Department. Selectman Mageary stated that a resident had also contacted him and asked him to bring to the Board to address it.

IV. Forest Fire Warden Steve Fiske

William J. Mageary requested that the Town send a thank you letter to the past Fire Warden Steve Fiske thanking him for his service.

Information:

i. Planning Board Agenda

ii. Zoning Board of Appeals Notice of Public Hearing

Signatures:

i. Warrants

ii. CMP Agreement

Any other business that the Chairman may wish to bring before the meeting - None

Adjourn :

A motion was made by Michael J. Cote to adjourn at 6:35 pm; seconded by William J. Mageary.  Motion passed unanimously. 

These minutes are not verbatim.  Joanne Holland, Office Assistant.