January 23, 2022  3:35 PM 
December 21, 2021
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Shapleigh Select Board

Minutes of Meeting – Time 6:00 pm

December 14, 2021

Call to Order

Chairman Scott E. Cudworth called the meeting to order at 6:00 pm with William J. Mageary and Michael J. Cote in attendance. Also in attendance was Matthew R. Williams, Town Administrator.

In Attendance:

Roland Legere, Michael Demers, and Jeff Goodwin.

Pledge of Allegiance was recited.

Approval of Minutes from Previous Meeting: 

The Board of Selectmen (the Board) tabled the approval pending transcription of previous meeting minutes.

Public Comment

The Code Enforcement Officer (CEO) requested approval from the Board to adopt the responsibility of ordering public and private road signs as needed. This task is currently the responsibility of the Town Administrator; however, the CEO also acts as the E911 Addressing Officer and this additional task falls within the purview of both duties. The Board reviewed the current policy regarding the purchasing of road signs. The CEO will submit a formal written request to the Board for approval.

Unfinished Business:

i. Emery Mills Bridge Reconstruction

The Town Administrator advised the Board the town has received one sealed bid thus far for the project. Several contractors had submitted requests for clarification concerning the project, and the Board reviewed these inquiries. The Town Administrator will contact the contractors who had questions and advise them of the clarifications requested.

ii. Family Health Coverage

William J. Mageary made a motion to reconsider the Family Health Coverage plan at 85% contribution for both individual and family plans, seconded by Michael J. Cote. All in favor. Motion carried. The Board discussed the “sliding scale” nature of the plan as it pertains to employee longevity, which is currently at 80% for employees with over 10 years of employment. The CEO requested to comment on this subject, which Chairman Scott E. Cudworth approved. The CEO suggested making the health benefits package more attractive to new employees. William J. Mageary commented the addition of family members to the new policy contributed to this. William J. Mageary made a motion to make both the individual and family plan reflect the current policy, which would require changing the employer contribution from 80% to 85%. Michael J. Cote seconded the motion. All in favor. Motion carried.

New Business:

I. Shapleigh Rec Committee Proposal

The Shapleigh Recreation Committee is requesting approval from the Board to utilize unspent funds from their budget to purchase equipment for a “movie night.” William J. Mageary advised he reviewed the request and the Recreation Committee does have the funds, but a limited amount of time to use the funds. Scott E. Cudworth made the comment that the proposal as written included sales tax applied to the equipment the Recreation Committee was looking to purchase, which the town should not be paying. The Board agreed the funds would need to be used by the end of the calendar year or would be forfeited back to the General Fund. Michael J. Cote made a motion to authorize the Recreation Committee to use these funds to purchase the items listed, seconded by William J. Mageary. All in favor. Motion carried. Scott E. Cudworth advised he would email the Recreation Committee to advise them of the approval and to contact the Treasurer for further guidance. William J. Mageary addressed an additional request from the Recreation Committee to store presentation equipment in the Town Hall. The Board discussed using the conference room or space upstairs to store the items. Scott E. Cudworth advised the Board would work out the logistics of this request.

II. Scholarship Requests

The Board reviewed five scholarship requests from Massabesic High School. These scholarships are the same scholarships the Board approves annually. William J. Mageary made a motion to approve the scholarships distribution as requested, seconded by Michael J. Cote. All in favor. Motion carried.

III. Shapleigh Rescue Chief Request

The Board reviewed a request from the Rescue Chief to hold a meeting with Rescue Chief and the Assistant Rescue Chief on December 28, 2021. The Board agreed to hold this meeting at an undetermined time on December 28, 2021.

Information:

i. Planning Board Agenda & Letters

Signatures:

i. Warrants

Any other business that the Chairmen may wish to bring before the meeting:

William J. Mageary commented on the annual Town Report for 2022 which will include a dedication to the former Town Administrator. William J. Mageary will make contact with the appropriate parties necessary to complete this section of the Town Report. William J. Mageary made a suggestion the cover of the annual report include a photo of the new forestry truck on the front cover. Michael J. Cote made a motion to include the forestry truck on the cover of the 2022 annual report, seconded by William J. Mageary. All in favor. Motion carried.

Adjourn:

A motion was made by William J. Mageary to adjourn at 6:35 pm; seconded by Michael J. Cote.  Motion passed unanimously. 

These minutes are not verbatim.  Matthew R. Williams, Town Administrator.