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Shapleigh Board of Selectmen

Minutes of Meeting – Time 6:00 pm

October 22, 2019

Call to Order

Chairman Michael S. Perro called the meeting to order at 6:00 pm with Jennifer J. Roux and Scott E. Cudworth in attendance.

Karla Bergeron, Town Administrator and Cheryl Drisko, Office Assistant were in attendance.

In Attendance
: Duffy Gold, Nancy Small, Bill Mageary, Roland Legere, Ryan Sabine, Knathan Sabine, Aaron Sabine, Autumn Littlefield, and Mike Sabine.

Pledge of Allegiance was recited.

Approval of minutes from previous meeting:

A motion was made by Jennifer J. Roux to approve minutes of October 15, 2019 as submitted, seconded by Scott E. Cudworth. No further discussion. Motion carried.

Public Comment:

· Nancy Small, Budget Committee member asked the Board if they were aware of the Library's bid notice in the Smart Shopper for a new roof. It was explained that Library Trustees were working on the budget to present and that this was one method to gather information. The Library Trustees are prepared to present this item to the Budget Committee with a detailed explanation to why this is needed.

· Roland Legere brought two items to the Board:

o Mousam Lake Dam project is well underway and during a presentation at the York County Soil & Water Conservation meeting, Jeff Goodwin did a nice job representing the Town of Shapleigh regarding Shapleigh Roads and grants.

o Mr. Legere gave the Board feedback information as he understood it on the Goose Pond situation and asked the Board to provide a further update. The Board of Selectmen recapped their meeting with the Road Commissioner - North including the options for relief and the fact that the Road Commissioner can do the catch basin but, due to stability, safety concerns and liability insurance restrictions, the sand extraction portion of the work will need to be outsourced. The Road Commissioner is in the process of seeking such bids. Foot traffic was brought up as part of the problem along with the catch basin not being maintained. The town sought legal opinion with regards to the damage caused to a private landowner's property. Council presented options for the Road Commissioner and Board to consider. The permitting process will take a minimum of two weeks to obtain. Mr. Legere will be notified by Thursday or Friday on proceeding with the permitting.

· Duffy Gold approached the Board on two items:

o Measurement data collected by the Road Commissioner on Emery Mills Bridge which is needed for a grant she is pursuing has not yet been released to her and she is very frustrated over that development. As an elected official Duffy should keep calling the Road Commissioner to receive what she needs.

o Validity of the Town's Comprehensive Plan. Duffy read a portion of the Comprehensive Plan(Page 26, Section F) to the Board and asked the following:

§ Why is there not an update of the plan on the website? (Last update is listed as 2000)

§ Is the road paving portion of the plan being adhered to? (1/10 of the roads are to be paved every year.)

§ Why is current plan being ignored and is there a plan moving forward?

The Board of Selectmen responded that the Comprehensive Plan was not being ignored. The plan was developed over 20 years ago and is updated approximately every 10 years. To develop the Comprehensive Plan was an arduous process and the State of Maine did not approve the plan that the townspeople voted on. The Town Administrator will verify last update voted on.

The Board asked that the Town Administrator print off the Comprehensive Plan for review next week. It was further stated by the Board that if there is an adjustment needed for the road requirements, it will need to be done. There is approximately 60 miles of roadway in Shapleigh and the Board believes that at least 6 miles of roadway is paved per year meeting that parameter. To do anything more would be a financially irresponsible and a burden to the Town.

Unfinished Business:
1. EcoMaine Recycling

The Board of Selectmen had met with Lissa Bitterman to review the EcoMaine Recycling program and to propose 2 options for contract renewal.

Option 1: Revenue Cost Sharing Plan

Option 2: Flat Rate with a Look Back Plan

Chairman Michael Perro recapped that there was no longer money to be made with recycling and that the old contract is no longer valid or offered. Mr. Perro further explained the details of both options presented and recommended that the Board choose Option 2 as it would be easier to budget for the costs as they are a fixed rate ($65/ton) and not based on the fluxuation of the market. With this option, at the end of the year, if there is a difference, either positive or negative, the Town will either receive a rebate check or invoice. Any invoice received would be on a lower scale then outputting money at the end of the year for the variable Cost Sharing Plan.

The Town Administrator will ask Ms. Bitterman to provide a Flat Rate contract for the Board to review.

New Business:

1. Barbara Garron

Selectmen Jennifer Roux wanted to mention that Barbara Garron, recipient of the Boston Post Cane, will be 100 years old on October 23, 2019.

2. Board moved into Executive Session Pursuant to 1 MRSA 405(6)(a) - Personnel Matter

Motion made by Jennifer J. Roux at 6:30 pm; seconded by Scott E. Cudworth to move in to Executive Session pursuant to 1 M.R.S.A. 405(6)(a) personnel matter. All in favor.

3. Board moved out of Executive Session Pursuant to 1 MRSA 405(6)(a) - Personnel Matter

Motion made by Jennifer J. Roux at 6:34 pm to come out of Executive Session pursuant to 1 M.R.S.A. 405(6)(a) personnel matter; seconded by Scott E. Cudworth. All in favor.

4. Personnel Matter

An Executive Session Pursuant to 1 MRSA 405(6)(a) has been scheduled for Friday, November 1, 2019 at 8:00 am.


1. Planning Board Agenda

2. Plowing Contractor's Vehicle Inspections - Meeting set for November 1, 2019 at 9:00 am


1. Warrants

Any other business that the Chairman may wish to bring before the meeting:


Adjourn –Motion made by Jennifer J. Roux to adjourn at 6:40 pm; seconded by Scott E. Cudworth. Motion passed unanimously.

These minutes are not verbatim. Cheryl L. Drisko, Office Assistant