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Shapleigh Board of Selectmen

Minutes of Meeting – Time 6:00 pm

October 29, 2019

Call to Order

Chairman Michael S. Perro called the meeting to order at 6:00 pm with Jennifer J. Roux and Scott E. Cudworth in attendance.

Karla Bergeron, Town Administrator and Cheryl Drisko, Office Assistant were in attendance.

In Attendance
: Duffy Gold, Nancy Small, Bill Mageary, Roland Legere, Skip Bartosch, James Soucey, Ryan Sabine, Knathan Sabine, Aaron Sabine, Autumn Littlefield, Mike Sabine, Suzie Rand, Brian Rand, and Shawn Hubbard.

Pledge of Allegiance was recited.

Approval of minutes from previous meeting:

A motion was made by Jennifer J. Roux to approve minutes of October 22, 2019 as submitted, seconded by Scott E. Cudworth. No further discussion. Motion carried.

Public Comment:

· Duffy Gold thanked the Town Administrator Karla Bergeron for making the amended portion of the Comprehensive Plan available. After reviewing, Duffy noted that the Budget Committee was unaware of suggested actions on page 1 and 10. Duffy further commented with new census data being released in 2020 shouldn't the Comprehensive Plan be redone? Discussion ensued with the Selectmen responding that the amended section of the Comprehensive Plan was voted on and approved in March 2017. The Town, because the plan is voter approved, uses the plan as a guideline for conducting business. Yes, it is a good idea to revise with new census data, but it takes a lot of time and effort and then needs to be brought before the Town for a vote. This process will not happen before March and is something that can be looked into moving forward into 2020.

· Roland Legere spoke on the following:

o Dam project. Selectmen had received an update via email from Sanford. Roland recapped the work being done for the public and finished by stating the project was still on schedule.

o Roland asked the Board of Selectmen if there was any way to seek out whether the Sanford Water & Sewage District had a piece of equipment with extensions that could be rented at a reduced cost to perform the Goose Pond Channel work. Response was If the Road Commissioner's plan did not work, it is something the Road Commissioner could consider.

o The Selectmen asked if Roland received the email regarding permitting and reiterated that they spoke with Jen Harris of York County Water & Soil District (YCWSD). If the permits were received and there was not enough time to have the work completed during this drawdown, the permits were good for a few years and the work could be done in 2020.

o Speaking about the permits sparked discussion on the catch basins and regular maintenance. Jen Harris, YCWSD suggested that the Acton-Shapleigh Youth Conservation Corps take responsibility and maintain the catch basin for the Town. Chairman Perro also indicated that a different system was being considered and designed to alleviate the situation.

· Mike Sabine asked about Rescues' hiring process for drivers and who maintains the personnel records for Fire & Rescue. Response was the Chiefs maintain personnel records such as performance and training; the Town office receives copies of HR related files such as W4 and 1099s. Karla will clarify the hiring process.

Unfinished Business:

1. Town Report Bid Opening

Two bids were received and opened for the printing of the Town Report

A. Zippy Copy - 500 copies with color cover = $2,123.58

B. Minute Man - 500 copies with color cover = $1,446.16

A motion was made by Jennifer J. Roux to accept the Minute Man bid for printing the Town Report, seconded by Scott E. Cudworth. No further discussion. Motion carried.

2. Bedell's - Map 8 Lot 6
Notice to prevent acquisition of right of way or other easement was received on Friday, October 25, 2019. Legal opinion from Attorney Brad Morin was, "There is no need to take any action. The notice cannot be challenged or removed. It does not affect any claims of record title by deed. It does not affect any rights that have already ripened by use over more than 20 years before the notice. It just "stops the clock" on claims of adverse possession that have not yet ripened."

3. Library
An email was received from the library; work being done is general practice for receiving data for the budget process.

4. Meetings Scheduled for Friday, November 1, 2019
The Selectmen are waiting on documentation from the plowing contractors. 9 am meeting will continue as scheduled unless documentation is not received by Thursday. 8 am Executive Session will continue as scheduled.

5. Board of Selectmen's meeting with Jen Harris, YCSWD
Chairman Perro recapped the meeting the Selectmen had with Jen Harris on Friday, October 25, 2019. Topic of discussion was cost share grant processes for remediating runoff. During the course of discussions, it came to light that YCSWD will also provide a proposal to do the grant writing for the Emery Mills bridge project.

New Business:

1. Certificate of Appointment - Warden, Elsa Maria Cook

Motion made by Jennifer J. Roux to appoint as Warden, Elsa Maria Cook , effective November 5, 2019 , for the State Referendum Election; seconded by Scott E. Cudworth. All in favor.

2. Lion's Club
Chairman Michael Perro thanked the Lion's Club for their check of $500 received to support the Town's General Assistance Fuel fund. The Lion's Club is a small group that does big things and is generous throughout the surrounding communities as well as in Shapleigh. Mr. Bill Mageary noted that the Lion's Club would welcome anyone who wished to participate and join.


1. Planning Board Letters to abutters

2. Planning Board Minutes for October 8, 2019

3. DEP Transfer Station Operator's Training Program - Board highly suggested both attendants attend.


1. Warrants

2. Certificate of Appointment

Any other business that the Chairman may wish to bring before the meeting:


Adjourn –Motion made by Jennifer J. Roux to adjourn at 6:40 pm; seconded by Scott E. Cudworth. Motion passed unanimously.

These minutes are not verbatim. Cheryl L. Drisko, Office Assistant