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Shapleigh Board of Selectmen

Minutes of Meeting – Time 6:00 pm

November 12, 2019

Call to Order

Chairman Michael S. Perro called the meeting to order at 6:00 pm with Jennifer J. Roux and Scott E. Cudworth in attendance.

Karla Bergeron, Town Administrator and Cheryl Drisko, Office Assistant were in attendance.

In Attendance: Bill Mageary, Eileen Mageary, Roland Legere, Skip Bartosch, Aaron Sabine, Lindsey Lacourse, Jeffrey LeDue and Gene Streck.

Pledge of Allegiance was recited.

Approval of minutes from previous meeting:

A motion was made by Scott E. Cudworth to approve minutes of October 29, 2019 as submitted, seconded by Jennifer J. Roux. No further discussion. Motion carried.

Public Comment:

1. Ronald Legere

o Updated the Board on the Mousam Dam work. Pleased to see both high tech technology and old school practices being utilized to complete the project.

o Goose Pond Channel - Mr. Legere spoke with Jen Harris of York County Water & Soil District (YCWSD) and found out the application permit fee increased as of November 1st to $250. Also discussed was that Mr. Green, DEP Representative in Portland, decided this project is a full dredging project versus a sand removal project. Mr. Legere will meet with Mr. Green on Wednesday, November 13, 2019 to discuss.

o Mr. Legere received notification from the Board that the Road Commissioner was unable to enlist Mr. Ness and/or the Sanford Water District equipment to work on this project; still working with Caleb Chessie - no response received as of yet.

o The Board of Selectmen asked Mr. Legere when permitting to please make sure the permit will allow for work to be continued or done in 2020.

2. Lindsey Lacourse, Interim Rescue Chief

o Introduced to the Selectmen two of the five people hired by her. Mr. Gene Streck,
EMT and Mr. Jeff LeDue, Paramedic. Both come highly qualified and ready to hold their positions.

Unfinished Business:

1. Public Safety Administrator

The Public Safety Administrator position set before the residents on November 5, 2019 did not pass by a 20 vote margin. The Selectmen will follow standard policies and procedures moving forward. After departmental nominations and a member vote, the Fire and Rescue Departments will make a recommendation to the Selectmen as to whom they want as their new Chiefs. The Selectmen will take those nominations under consideration.

Discussion ensued on the steps of this member voting process and whether formal minutes were being taken at their stated meetings. Lindsay Lacourse recapped the Rescue Departments procedures. The Board of Selectmen also offered their services during the election process.

2. EcoMaine Recycling Agreement
The Selectmen received and reviewed a flat rate contract from EcoMaine as requested.

A motion was made by Jennifer J. Roux to accept the EcoMaine contract for Flat Fee billing for recycling as submitted, seconded by Scott E. Cudworth. No further discussion. Motion carried.

3. Library Renovations
Selectman Jennifer J. Roux asked after the status of work to be done on the library and whether the Library Trustees could come before the Board to present and discuss. The Town Administrator will set up a workshop meeting for 1/2 hour before next week's Selectmen meeting.

4. Snow Plowing Contractor's Trucks
The Board of Selectmen are still waiting on full verification of inspection sticker and/or registration from each of the Snowplowing Contractors enlisted to do work for the Town. The Town Administrator will reach out and get copies of missing items for full verification; check will be held until full verification.

5. Invoice for Services at the Recreation Fields

Selectman Jennifer J. Roux asked for details of work done at the Recreational fields which created the invoice to sign. The Town Administrator explained the Director's duties including irrigation system testing, equipment checks, vandalism checks, field checks, building checks, managing field schedules and meetings with field related vendors. Invoice was signed.

New Business:

1. Emery Mills Dam Invoice
The Board of Selectmen received a note from the Treasurer indicating a $9,200 shortfall in monies appropriated and the amount received from Sanford as Shapleigh share of the expense; recommendation was made to pay what can be paid now and pay the balance in March after meeting with the voters at the annual meeting.

Chairman Michael S. Perro disagreed on the manner of which Sanford has presented this expense amount. Mr. Perro indicated that the Committee did not vote on an increase and Shapleigh should only be held to what was agreed upon. Mr. Perro's recommendation is to pay Shapleigh's agreed upon share and if other portion is proven then proceed next year to remit. Measures to receive minutes from Sanford through Committee requests have not been responded to. Selectman Jennifer J. Roux will speak with Treasurer for further clarification on her figures and again seek out a copy of the minutes from Sanford. Item tabled until further information can be gathered.

2. Abatements - Tax Abatements for the following accounts were reviewed:

Account Name Reason Tax Abatement Amount

0739 Dumont Veterans exemption missed $ 6,000

0170 Miller Adjusted for unbuildable lot $84,846

2916 Furbish Homestead exemption missed $20,000

2103 Pritchard Land adjusted to reflect location/building regrading $88,465

A motion was made by Jennifer J. Roux to approve the tax abatements as submitted, seconded by Scott E. Cudworth. No further discussion. Motion carried.

3. Purchase New Computer for Treasurer and Land Use Secretary

Motion made by Jennifer J. Roux to approve the purchase of a two new computers will be from Amazon - one for the Treasurer and one for the Land Use Secretary; seconded by Scott E. Cudworth. All in favor.

4. Schedule Budget Workshops
The Board of Selectmen established a weekly budget workshop schedule of every Thursday starting with November 21, 2019 (excluding November 28, 2019 - Thanksgiving) at 8:30 am until done.

5. PTO Request
Motion made by Jennifer J. Roux to approve PTO requests presented for Town Administrator and Office Assistant; seconded by Scott E. Cudworth. All in favor.

6. Email Complaint from a Shapleigh Resident
The Board of Selectmen reviewed an email received from a resident complaining about icy road conditions on Owl's Nest Road and gravel pit closure to the public. Selectmen Jennifer J. Roux will reach out to this resident, discuss his concerns, actions taken and invite him to come to a Selectmen's meeting.

7. Board moved into Executive Session Pursuant to 1 MRSA 405(6)(a) - Personnel Matter
Motion made by Jennifer J. Roux at 6:50 pm to move in to Executive Session pursuant to 1 M.R.S.A. 405(6)(a) personnel matter; seconded by Scott E. Cudworth. All in favor.

8. Board moved out of Executive Session
Motion made by Jennifer J. Roux at 7:10 pm to come out of Executive Session pursuant to 1 M.R.S.A. 405(6)(a) personnel matter; seconded by Scott E. Cudworth. All in favor.


1. Planning Board Agenda

2. Fire Department nominations

3. Rescue Squad nominations

4. Rescue Squad Member list

5. MVR - Municipal Validation Report

6. EcoMaine Recycling Contract

7. PTO Report


1. Warrants

2. Abatements

3. PTO Request

Any other business that the Chairman may wish to bring before the meeting:


Adjourn –Motion made by Jennifer J. Roux to adjourn at 7:10 pm; seconded by Scott E. Cudworth. Motion passed unanimously.

These minutes are not verbatim. Cheryl L. Drisko, Office Assistant