|December 03, 2019|
Shapleigh Board of Selectmen
Minutes of Meeting – Time 6:00 pm
November 19, 2019
Call to Order
Chairman Michael S. Perro called the meeting to order at 6:00 pm with Jennifer J. Roux and Scott E. Cudworth in attendance.
Karla Bergeron, Town Administrator and Cheryl Drisko, Office Assistant were in attendance.
Pledge of Allegiance was recited.
Approval of minutes from previous meeting:
A motion was made by Jennifer J. Roux to approve minutes of November 12, 2019 as written; seconded by Scott E. Cudworth. No further discussion. Motion carried.
A motion was made by Jennifer J. Roux to approve minutes of discipline hearing on November 1, 2019 with correction; seconded by Scott E. Cudworth. No further discussion. Motion carried.
Correction: History of previous actions
made by a previous member of the Board of Selectmen.
Rivard, Superintendent of Cemeteries
2. Roland Legere recapped for those
present his Board update via email on Goose Pond Channel and meeting with Mr.
Green, Maine DEP. The work to be done on Goose Pond Channel is more extensive
than first believed. Permitting for this project is classed as a Tier 3 project
requiring more involvement with DEP and Island Fisheries and Wildlife, use of
more resources and a more extensive permitting process with higher fees. This project will not happen this year; the
Board will need to decide if they wish to pursue at the next level. Time line
to pursue is a minimum of 5 months and beyond. Mr. Legere is hoping progress
can be made to keep the sand out of the channel moving forward. Roland will update Mr. Pearsall of this
information. Karla commented that she is waiting on a response from Jen Harris,
York County Soil & Water (YCSWD) on costs for associated work, i.e, catch
3. Bill Mageary approached the Board to recommended, with the failure of the Public Safety Administrator position and the $80,000 earmarked to cover that expense, that the Board consider shifting those funds into the Bridge or Capital Improvement accounts. The Capital Improvement Committee is getting ready to go out to bid for an Engineer. This action may alleviate the option to go out to bond. A review of accounts ensued; the Selectmen will continue to review during the budget process. The Selectmen have been speaking with Jen Harris of YCSWD to looking into grant writing for the Town on the Emery Mill Bridge project; proposal should be received by next week. Duffy Gold commented that she and Karla are working on a preliminary draft of the bid package.
1. Emery Mills Dam Invoice
The City of Sanford
presented an invoice to the Town of Shapleigh which included the loan for the Emery
Mills Dam project in its figures. The
Board of Selectmen do not agree on the terms of the payment of this invoice and
are going to request from Sanford to provide an invoice based on the Town of
Shapleigh's costs only.
Chairman Perro read out the front page of the order dated October 11 which gave a guideline of GZA's change order for construct was $69,166. When you consider that plus $304,650 for construction the total is now $373,816. The percentage of Sanford's support is $186,908 and Shapleigh and Acton at $92,454.
During conversations with the Treasurer, it was noted that the work order was produced after the date on the minutes and that this new amount places the town of Shapleigh at a shortfall of $12,000. There is only $81,00 available in the account to cover this invoice. The Treasurer informed the Board that the annual maintenance funds were not available for consideration because 1/2 of the fund has already been paid out and the other half ($7,700) is marked to be paying for invoices to be presented.
The Board of Selection decided to invite the Treasurer to their next budget on December 5th at 8:30 am to discuss and clarify what the number actually are and where the shortfall funds can be accessed in lieu of going to Town meeting in March. Chairman Perro suggested they the Board can even look at the Capital Improvement fund as this is a qualifying project.
Related to this discussion, Chairman Perro also noted that he went to the dam to see the work being undertaken and was pleased to meet and speak with the State Inspector. The work is proceeding according to plan. There was another leak discover and fixed so that it will not be an issue in the future. As a side note, Chairman Perro was also approached by Alex Hammerle who commented that there was a land swap conducted in 2018 before April 1st between the City of Sanford and Gallant; this was not reflected in the Assessing records. Karla will look into this to make sure everything is updated.
& Rescue Department Elections
December 4, 2019 is the date for the Fire & Rescue Departments to
hold their elections on who the members want to recommend to the Board to
appoint as their Chief of their department. Selectmen Jennifer Roux wanted to
make note that she offered to assist with those elections and made herself
available to discuss and the offer was not engaged. She asked Karla to
communicate that the offer still stands.
Herrick/Adam to discuss increasing fees per ton for demolition debris/over-size
of Information Request
A motion was made by Jennifer J. Roux to approve and sign the letter as written; seconded by Scott E. Cudworth. No further discussion. Motion carried.
1. Planning Board Minutes & Public Hearing Notice
2. Rescue Squad Minutes
3. Proposed Zoning Changes - This item will be presented for the Warrant. The Public Hearing will be held on Tuesday,
December 10, 2019
4. CMP Monthly Summary - Chairman Perro noted that there is 2,000 kwh banked which will be accessed throughout the
5. Budget Committee Agenda - a short discussion was held on the fact that the Board receives these agendas in an untimely manner.
6. CEO Notice of Violation Letter
7. Notice of Town of Shapleigh vs. Michael Deshaies
Any other business that the Chairman may wish to bring before the meeting:
Adjourn –Motion made by Jennifer J. Roux to adjourn at 7:10 pm; seconded by Scott E. Cudworth. Motion passed unanimously.
These minutes are not verbatim. Cheryl L. Drisko, Office Assistant
Board of Selectmen
December 10, 2019 11:03 PM