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Shapleigh Board of Selectmen
of Meeting – Time 6:00 pm
November 26, 2019
Call to Order
Chairman Michael S. Perro called the
meeting to order at 6:00 pm with Jennifer J. Roux and Scott E. Cudworth in
Cheryl Drisko, Office Assistant were in
attendance. Karla Bergeron, Town Administrator was absent.
Attendance: Bill Mageary, Skip Bartosch, Roland
Legere and Aaron Sabine.
Pledge of Allegiance was recited.
Approval of minutes from previous meeting:
was made by Jennifer J. Roux to approve minutes of November 19, 2019 as corrected
of minor changes; seconded by Scott E. Cudworth. No further discussion. Motion carried.
notified the Board that he saw a safety issue with equipment at the Transfer
Station. The Board responded that this area was maintained by R.W. Herrick and
that they will have Karla, Town Administrator touch base with R.W. Herrick to
Mills Dam Invoice
Jennifer J. Roux stated that she had a good conversation with Roland
Legere, Chairman of the MLWSC regarding this topic and that what was presented
in an email dated November 22, 2019 from Ronnie Camplin, Finance Director in Sanford,
should be signed off and submitted for payment. Discussion ensued relating this
invoice which covered construction management, monitoring and the actual
construction bid. There was also a review of the Treasurer's chart. As best the Board could figure, what was
expected by Sanford was stated in this invoice and Chairman Michael Perro asked
that the amount of $373, 816 as stated in the email be used to determine the
25% which is Shapleigh's portion and a check request be prepared for signatures
for next meeting and then be sent to the Treasurer for disbursement.
Regarding Map 8, Lot 6
Discussion ensued when Jennifer J. Roux asked why did the Town proceed
to do work when there was a standing order to quit. Chairman Michael Perro
responded that the work going to be done by the Road Commissioner, South, who
was hired by the Road Commissioner, North was to divert the water in the Town's
right away area. This had nothing to do with the resident's property; the
notice to quit had nothing to do with the work that was going to be done. The Bedell's either didn't see what was going
on or didn't understand that the Town was following through with the agreement
made. At this point there was no sense
pursuing, these men were not there for the Town's purposes but to alleviate it
for the property owner. The Board is in receipt of the letter received from the
Bedell's and it is now in the Town's attorney's hands to formulate a reply.
Regarding Winter Plowing/Follow up
The Board has been corresponding with Tom Breton regarding snow plowing
on Owl's Nest Road. Chairman Michael Perro
stated that the plow contractor when questioned, responded that the road was
done at 4:30 am and 8:30 am; Chairman Perro felt this was adequate. Jennifer J. Roux will be setting up a meeting
with Mr. & Mrs. Breton and the Board for 5:15 pm on Tuesday, December 3,
2019. Jennifer will also reach out to Deputy Sevigny for a copy of the accident
report he has on Mrs. Brenton which is at the base of these discussions. The Town Administrator, Karla, will invite
the Road Commissioner to attend the meeting. Chairman Michael Perro asked that
all documentation pertaining to these discussions be made available for review,
including Plowing Contractor's response and conversations of the first year.
Discussion of plowing brought up another topic of conversation for the
Board. Plowing contracts renewed or go out to bid. Also there is an expected
increase when the plowing contract is renewed. Not sure what the increase will
be at this time but there is a possibility it will go from $4,000 per mile to
$6,000 or $7,000 per mile. This will be
dealt with when the contracts go out to bid or are renewed.
4th Elections - Fire and Rescue
Jennifer J. Roux asked the Chairman, Mike Perro how the Board was going to
handle the Fire Department/Rescue Department election recommendations. Will there be a need for an executive session
to discuss? Are they going to interview each candidate? Chairman Michael Perro
stated that the process was to receive the list and then either appoint or
interview. Jennifer J. Roux stated she
would be more comfortable interviewing each candidate, especially for the Fire
Department, as she was not familiar with the candidates and their roles. It was
stated by Aaron Sabine that there was a candidate running on both sides. Chairman Michael Perro felt the Board could
be proactive and start setting interviews up if people were available.
Interviews should be 1/2 hour long and could start Thursday, December 5th.
Chairman Michael Perro asked that the Town Administrator, Karla, start setting
these interviews up. If Thursday was not
good, interviews could be continued on Monday, December 9th and Tuesday, December
10th prior to the Selectmen's meeting and the meeting already slated with the Bedell's.
Bills and Direct Pay
Chairman Michael Perro informed the Board that the direct bill and
direct pay process has been implemented by Simpsons. Scott E. Cudworth asked if the fee schedules
will be reviewed (especially mattresses and bulky waste). Chairman Michael Perro
indicated that it has not been done for some time and it might be a good time
Then on another note, Chairman Michael Perro stated that he would be in favor
of purchasing a piece of used equipment for the Transfer Station that would
help break up and pack bulk waste down into the container. He further suggested that same equipment
could be utilized during the winter months to alleviate the need to contract
for plowing at the Transfer Station. Discussion ensued on the type of equipment
loader or backhoe to consider; money savings through the use of said machine;
money available in reserves to purchase; where to purchase; having Road
Commissioner's keep an eye out for the proper used equipment to possibly buy;
training requirements; and the building of a storage area for the equipment
purchased. During the construction conversations, it was
considered that if construction was going to be done to house equipment that
sliding doors and a concrete pad should also be considered. Aaron Sabine
suggested to the Board that if equipment also had interchangeable pieces like
forks, the equipment would be more versatile to accomplish all the expectations
of different types of work to be done at
the Transfer Station.
1. Performance Evaluation Completed for
Office Assistant - Tabled.
2. Salvation Army Box area cleanup
Scott Cudworth asked the Board if they could get the Town's Handyman over to
clean up the debris behind the Town's Salvation Army box before the snow
arrives. After discussion, Chairman Michael Perro asked that the Town
Administrator, Karla to contact Mike for the task.
1. Budget Committees' Agenda
2. Planning Board Agenda
Any other business that the
Chairman may wish to bring before the meeting:
–Motion made by Scott E. Cudworth to adjourn at 6:33 pm; seconded by Jennifer
J. Roux. Motion passed unanimously.
minutes are not verbatim. Cheryl L.
Drisko, Office Assistant