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Shapleigh Board of Selectmen

Minutes of Meeting – Time 8:00 am

December 19, 2019

Call to Order

Chairman Michael S. Perro called the meeting to order at 8:00 am with Jennifer J. Roux and Scott E. Cudworth in attendance.

Karla Bergeron, Town Administrator and Cheryl Drisko, Office Assistant were absent.


In Attendance: Roland Legere, Bill Mageary and Aaron Sabine.

Pledge of Allegiance was recited.

Approval of minutes from previous meeting:

A motion was made by Jennifer J. Roux to approve minutes of December 10, 2019; seconded by Scott E. Cudworth. No further discussion. Motion carried.

Public Comment:

· Roland Legere spoke to the Board regarding a Road Ordinance. With regards to Goose Pond Road, Roland sees this as a public health and wellness issue to be corrected. As a Select Board, Roland was wondering if the Board could close off an area such as Goose Pond Road from vehicle traffic during certain times of the year for the safety of the individuals who live and walk along those roads; not just limit weights. Roland commented, weight is still an issue because concrete trucks and logging trucks using it but during the summer months it is even worse; a lot of truck traffic in a narrow area.

Chairman Perro suggested the Board could target the area as a "No through way for commercial traffic" area. Discussion ensued regarding the use of the road as a commercial cut over from RT 11 to RT 109. However, everything implemented would need to be put into the ordinance and have the voters decide if they accept it or not.

Discussion ensued regarding the ordinance, the voters choice to decide, and what the Board would be allowed to do. Research will need to be done to see if the Board can put into place an ordinance that gives them the ability to restrict weight limits or commercial traffic. Also to consider is commercial vehicles which are used to provide services to the town.

The Town meeting is in March and all this work will need to be done before that date.

· Roland Legere updated the Board that as of October 1, 2019 the lake's water level has returned to the mark recorded before the drawdown. Mr. Legere believes the lake is now at normal winter levels. With the lake recovered, Goose Pond Channel is now full of water.

Unfinished Business:

1. Fire Chief Discussions
Selectman Jennifer J. Roux was not prepared to move forward; the Board decided to discuss in Executive Session. Terms of the appointment were discussed.

2. Capital Improvement Committee Bid Documents
The Capital Improvement Committee presented to the Board a plan to streamline the bidding process online which included a process for online and bonding. The Board was confused as to why this was there for them to look at. The task assigned was Emery Mills Bridge.

Chairman Perro commented that he was afraid that a few members of the CIC took it upon themselves to do this and the Board will not accept what is presented due to the fact that the entire committee had no awareness of this package. Discussion ensued. Noted were:

· Inconsistencies across departments of what was being budgeted; reserve accounts being increased.

· Packet was a possible template for future bidding endeavors; returned for appropriate presentation and approval.

· Awaiting information from the whole committee on supported or not; tabled until further review.

3. Selectmen Scott E. Cudworth brought up to items for review:

· Speed limit signs on Owl's Nest Road are still not in place. The RC has already been contacted. Discussion ensued how to take care of this issue, theft of signs, and replacement of signs. Chairman Perro will contact the RC again. Item will stay on the agenda under old business.

· Transfer Station electrical control with water gushing over equipment - Water is pooling near the operator. When this items is redone, the pitch will need to be altered. Herrick was informed and responded he will take care of it.


New Business:

1. Hourly Rate for Transfer Station Employees
Selectmen Jennifer J. Roux recapped the Board's decision to increase the Transfer Station attendants rate of pay.

Selectmen Scott E. Cudworth made a motion to approve the wage increase for Transfer Station employee A at $15.00 per hour and employee B at $14.00 effective January 1, 2020; seconded by Jennifer J. Roux. Motion carried.

2. Town Hall Electrical Issues
Chairman Perro updated the Board that he asked the Town Administrator to get in touch with an electrician to take care of a few electrical issues he noticed around the facility

3. Executive Session Pursuant to 1 M.R.S.A. 405 (6)(a) Personnel Matter

· Board moved into Executive Session Pursuant to 1 MRSA 405(6)(a) - Personnel Matter
A motion was made by Jennifer J. Roux to go into Executive Session pursuant to 1 M.R.S.A. 405(6)(a) personnel matter at 8:37 am; seconded by Scott E. Cudworth. All in favor. Motion carried.

· Board moved out of Executive Session Pursuant to 1 MRSA 405(6)(a) - Personnel Matter

A motion made by Jennifer J. Roux at 9:10 am to come out of Executive Session pursuant to 1 M.R.S.A. 405(6)(a) personnel matter; seconded by Scott E. Cudworth. All in favor. Motion carried.

Jennifer J. Roux made a motion to appoint Candidate A (until the Board can properly notify both candidates of decision) as Fire Chief for a sixty day period. The Board will notify the Town Administrator and both candidates and then hopefully announce the name at their next stated meeting; seconded by Scott E. Cudworth. Chairman Perro reiterated that the sixty trial period would be a probationary period. All in favor.

Discussed the individual who is currently on suspension and the situation at the Fire Department. The Board's next step is to contact the Town's attorney to schedule a hearing date so the Board of Selectmen can deliberate.

Information:

1. CMP Monthly Summary

2. CIC Agenda

Signatures:

1. Warrants

Any other business that the Chairman may wish to bring before the meeting:

None


Adjourn
–Motion made by Scott E. Cudworth to adjourn at 9:12 am; seconded by Jennifer J. Roux. Motion passed unanimously.

These minutes are not verbatim. Cheryl L. Drisko, Office Assistant.