February 12, 2020
February 12, 2020
February 07, 2020
February 05, 2020
January 31, 2020
January 24, 2020
January 22, 2020
January 21, 2020
January 09, 2020
January 08, 2020
Shapleigh Board of Selectmen
of Meeting – Time 6:00 pm
January 7, 2020
Call to Order
Chairman Michael S. Perro called the
meeting to order at 6:00 pm with Jennifer J. Roux and Scott E. Cudworth in
Karla Bergeron, Town Administrator and Cheryl
Drisko, Office Assistant were in attendance.
Attendance: Duffy Gold, Nancy Small, Bill Mageary, Roland
Legere, Lindsey Lacourse, Jeff Goodwin and Aaron Sabine.
Pledge of Allegiance was recited.
Approval of minutes from previous meeting:
A motion was made
by Jennifer J. Roux to approve minutes of December 19 and 30, 2019; seconded by
Scott E. Cudworth. No further
discussion. Motion carried.
· Bill Mageary asked the Board of Selectmen if they were going to announce
who received the Fire Chief position as he had not yet seen it posted. The Board replied Kevin Romano was appointed
for sixty days. Bill then asked if there
were any plans to honor Duane Romano for his years of service. He suggested annual
report write-up or nomination for Spirit of America award.
· Roland Legere commented to the Board his continued concerns with trucks
with heavy loads traveling on Goose Pond Road and the excess weight the bridge
undergoes. Selectmen Jennifer J. Roux
had mixed feelings on these issues between definitely not using this road if
there is an overload issue and the daily use of those who are local businesses.
This item is on the agenda for tonight and will be discussed at that time.
· Chairman Michael S. Perro asked Jeff Goodwin if there were any road
concerns from the last snowstorm for either end of the Town. Jeff expressed
there were none. Nancy Small spoke up
and indicated that she had contacted the Road Commissioner, North and left him
a message as her road was not plowed during that storm. The road is currently decently plowed and
sanded. During discussions Mike Perro
asked after the plowing on Granny Kent Road as he would like to keep an eye on
it because it narrows very quickly if not attended to.
1. CIC Committee
Duffy reported to the Board that there were three (3) CIC Committee
members present this evening and the packet which was distributed to the
Selectmen was a basis for a bid package with accompanying drawing of the
bridge. This bid package was developed by revising the State's bid package and
tailoring it to meet Shapleigh's needs. It was designed so that every bidder
had the same list of items to cost out.
After briefly reviewing the packet, Selectmen Jennifer J. Roux indicated that
all references to electronic submittal of bids should be removed. Written bids
should either be hand delivered or mailed; this would reduce the extra
administration burden from staff.
Chairman Michael S. Perro had a concern on one section of the packet whereas
the list may not be comprehensive to the work needing done and thought that a
statement might be added for additional components to be listed.
Duffy remarked the Committees' next steps was to send package to a list of
potential bidders, place a notice in engineering publications and the legal
section of the Portland paper. Selectmen
Jennifer J. Roux will also provide a list of engineers being solicited for the
Milton Mills bridge work.
Jeff Goodwin was asked by the Board regarding work related to easements. A
discussion ensued regarding the raising of the bridge, telephone poles,
driveways and easements impacted. Once
an engineer is engaged there will be further discussions surrounding this
aspect of the project.
The Board decided that they would like to review the bid package was finalized
with the discussed changes made and before the package goes out to the bidders.
The bidding period would be for one (1) month.
2. Transfer Station Disposal Fees
The Board of Selectmen received a notice from Simpson that fees for
handling bulk waste was going up. The
Board decided this was a good time to review the current Transfer Station fees,
especially for bulk, large material such as mattresses and couches. After a review of current fees, proposed
changes, the amount of revenue in the account, and the aspect that the Board
wants the residents to use the service and not dispose of bulky items
elsewhere, they decided to keep the fees where they were.
3. Revision Energy Sign
The Town Administrator presented to the Board an example of the signage
that Revision Energy was providing at no cost to the Town except for
installation to be posted. Discussion ensued regarding size of signage and
placement. It was decided to accept 3
signs and have them posted at the Transfer Station, Salt Shed and Town
Hall. Revision Energy will also be
contributing a letter for the town report.
4. Electrical Work at the Transfer Station
Selectmen Jennifer J. Roux asked if the electrical work at the Transfer
Station had been completed. The Town
Administrator confirmed that it had.
5. Signage on Owl's Nest Road
Selectmen Jennifer J. Roux asked if the signage work on Owl's Nest Road
was completed. The Town Administrator
confirmed that it was in the process of being completed. Selectmen Jennifer J.
Roux asked this item remain on the agenda for next week so that it can be
confirmed that the work was complete.
The Board of Selectmen
reviewed the list of 2020 Scholarship applications to be funded. There is more
than enough money in the account to support. There have been no changes from
last year. Process can move forward.
of Appointment, Conservation Commission, Carol Boothby
A motion was made by Jennifer J. Roux to appoint Carol Boothby to the
Conservation Commission effective January 7, 2020 through April 30, 2025;
seconded by Scott E. Cudworth. No
further discussion. Motion carried.
Chairman Michael S. Perro commented that the Town's committee members should be
reminded that when signing any item to please sign the full date, especially
the year so that at a later time, the dates cannot be changed.
The Town Administrator presented the Audit Agreement to the Board noting
that the Treasurer had thoroughly reviewed the document. Selectmen Jennifer J. Roux asked if the Board
should consider going out to bid. The Town Administrator indicated the last
time this item went out to bid, there was only one response. Discussion ensued regarding cost increase and
the preaudit fees which are separate from audit fees.
A motion was made by Jennifer J. Roux to accept the Audit Agreement as
presented for $12,000; seconded by Scott E. Cudworth. All in favor.
Restricting Vehicle Weight
The Town Administrator drafted a sample ordinance restricting vehicle
weight and presented it to the Board noting that a public hear would be needed
as well as being voted on at the March Town meeting. The Board as well as the
Road Commissioners, Roland Legere and Bill Mageary will review the drafted
ordinance and discussion will be tabled until next week.
5. Board moved into Executive Session
Pursuant to 1 MRSA 405(6)(a) - Personnel Matter
made by Jennifer J. Roux at 6:40 pm; seconded by Scott E. Cudworth to move in
to Executive Session pursuant to 1 M.R.S.A. 405(6)(a) personnel matter. All in
6. Board moved out of Executive Session
Pursuant to 1 MRSA 405(6)(a) - Personnel Matter
made by Jennifer J. Roux at 7:10 pm to come out of Executive Session pursuant
to 1 M.R.S.A. 405(6)(a) personnel matter; seconded by Scott E. Cudworth. All in
1. Conservation Commission Minutes
2. Budget Committee Agenda
2. Certificate of Appointment
3. Audit Agreement
Any other business that the
Chairman may wish to bring before the meeting:
Adjourn –Motion made by Scott E. Cudworth to adjourn at 7:38 pm; seconded
by Jennifer J. Roux. Motion passed
minutes are not verbatim. Cheryl L.
Drisko, Office Assistant.