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Board of Selectmen
of Meeting – Time 6:00 pm
May 26, 2020 - ZOOM
Call to Order
Chairman Jennifer J. Roux called the
meeting to order at 6:04 pm with Scott E. Cudworth and William J. Mageary in
attendance. Karla Bergeron, Town Administrator and Cheryl Drisko, Office
Assistant were in attendance. This meeting was held via ZOOM. All votes were taken by roll call.
Attendance via Zoom:
Mike Demers, Paula Lantagne and Duane/Bonnie
Pledge of Allegiance was recited.
Approval of minutes from previous meeting:
A motion was made
by Scott E. Cudworth to approve the minutes of May 14 and May 21, 2020 as
written; seconded by William J. Mageary. No further discussion. Motion
The Town Administrator presented the Community Day Scholarship
Committee's recommendations to the Board of Selectmen to be awarded. Each
scholarship is valued at $1,000.
A motion was made by Scott E. Cudworth to accept the Community Day Committee's scholarship
recipients (2) recommendations for award; seconded by William J. Mageary. No
further discussion. Motion carried.
Next the Board discussed awarding the Town's scholarships valued at $350 and
$200. There were 7 applications
received. The Board decided to table their selection until their next stated
meeting allowing them more time to review.
of Town Hall -
Chairman Jennifer J. Roux asked for input from the Board Members, Town Administrator
and CEO on opening the Town Hall for business. Discussion ensued regarding expectations of this occurring. The Town Administrator recapped all safety
measures and protocols which have been put in place and implemented including
new ultraviolet wands for disinfecting paperwork and money has been ordered and
will arrive tomorrow. There are many
layers between staff and public to keep all safe.
Board agreed to go 1 more week by appointments and then on June 8, 2020 the
doors will open. The ramp door will be
unlocked; all social distance measures will be implemented; one person at a
time will be accepted at the Town Clerk window; masks will be in use. Staff will start back to their normal work
schedules and complete time sheets reflecting hours worked. The Town Administrator will discuss with Town
Clerk's office. Chairman Jennifer J. Roux asked it to be noted that with the
reopening of Town Hall, there will be no one turned away.
The Town Administrator reported the Transfer Station did have its busiest
weekend ever over the Memorial Day weekend.
Chairman Jennifer J. Roux then spoke to the members regarding the use of
upstairs to hold Town meetings with safety protocols well in place including
sanitizing after each meeting. The
Chairman of the Planning Board asked if they could resume meetings at the Town
Hall. The Board of Selectmen are planning to hold their next meeting at Town
Hall. Is it acceptable to let one group
meet and not the other? Discussion
ensued. For the record, Chairman Jennifer J. Roux does not agree that one group
can meet at Town Hall and others cannot. All should meet via Zoom meetings.
It was decided the Board of Selectmen will meet at the Town Hall on Thursday,
May 28, 2020 for their next meeting but, at this time, the Planning Board's next meeting has a full
agenda and public hearing scheduled which can potentially bring a standing room
crowd. This type of gathering does not comply with the Governor's orders on
gathering size, so the Planning Board meeting must be done off location via ZOOM.
Log for Rescue Calls
The billing company for rescue calls has provided an audit log on rescue
calls which remain uncollected. The
total is $48,000 in debt. What are the
next steps the Board wishes to take in trying to recover these outstanding payments. Discussion ensued regarding a recommendation
to bring in a 3rd party collection agency. A recap was provided on what steps have already been taken. Chairman Roux will share with the Town
Administrator information on the 3rd party collection agency that Acton
uses. Any billing pertaining to a
deceased passenger will be written off.
of Liquor Licenses for Shapleigh Corner Store and Ted's Fried Clams
The Board of Selectmen were presented 2 liquor licenses to approve.
Discussion ensued regarding the unavailability to hold a public hearing on
these as current events prevent this from happening. The Board was ok with waiving a public
hearing this year but it is good to hold them regularly when permitted.
After reviewing Ted's Fried Clam's liquor license application, it was deemed
motion was made by William J. Mageary to table Ted's Fried Clam's liquor
license renewal until the application is complete; seconded by Scott E.
Cudworth. No further discussion. Motion carried.
The Board asked the Town Administrator to send back for completion and
The liquor license application for the Shapleigh Corner Store was reviewed by
the Board and found to be complete and acceptable.
A motion was made by Scott E. Cudworth to grant a liquor license renewal to the
Shapleigh Corner Store based on the application provided; seconded by William
J. Mageary. No further discussion. All
of Resignation from the Budget Committee - Jeff Bacon and Jill Watson (Eagan)
The Town Administrator read out the resignations received from Jeff
Bacon and Jill Watson (Eagan). Discussion ensued regarding positions and the
need to advertise for replacements. The Board was sorry to received these
resignations. It is understandable that
procedures in place were followed and not agreed, but unfortunately the Town
voted accordingly and no one stood against.
A motion was made by William J. Mageary to accept the resignations of Jeff
Bacon and Jill Watson (Eagan) with regrets; seconded by Scott E. Cudworth. No further discussion. Motion carried. Thank you for your service.
The Town Administrator indicated there were thank you letters in with the
warrant and bills to be signed.
Internet Services Annual Maintenance Agreement
The Town Administrator presented to the Board Cartographic's annual maintenance
agreement to the Board to review and sign. The cost for renewal is $2,400. This service provides digital mapping,
subdivision changes and uploads. Cost
comes out of contracted services in the General Government budget.
A motion was made by Scott E. Cudworth to sign the agreement for digital
mapping from GIS as written; seconded William J. Mageary. No further
discussion. Motion carried.
next Selectmen's Meeting date
Thursday, May 28, 2020 at 12:30 pm has been selected for the Board of
Selectmen's next meeting date. Agenda to
include an Executive Session, Letter of No Action, Scholarship review.
Mageary asked if the Contract Deputy can put the speed trailer back into
service. Goose Pond Road has seen it a lot. He recommends the trailer be placed
on Ross Corner Road, Mann Road or Back Road. Suggests it be changed weekly or biweekly. The Town Administrator will reach out to the
7. Town Beach
With the Foot of Mousam Lake reopened the Board of
Selectmen would like to see the Town Beach reopened which includes opening the
gate and placing a port-a-potty there. The Town Administrator will reach out to the Town Forest Trustees to
discuss; there is a possibility that there is a parking issue to be considered
or in need of signs. An update to
2. Thank you letters - Budget Committee Members
3. GIS Maintenance Agreement
4. Renewal of Liquor License - Shapleigh Corner Store
other business that the Chairman may wish to bring forward? None
Adjourn –Motion made by Scott E. Cudworth to adjourn at 6:51 pm; seconded
by William J. Mageary. Motion passed
minutes are not verbatim. Cheryl L.
Drisko, Office Assistant.