|June 10, 2020|
Shapleigh Board of Selectmen
Minutes of Meeting – Time 6:00 pm
June 2, 2020
Call to Order
Chairman Jennifer J. Roux called the meeting to order at 6:00 pm with Scott E. Cudworth and William J. Mageary in attendance. Karla Bergeron, Town Administrator and Cheryl Drisko, Office Assistant were in attendance.
John Burnell, Jeff Goodwin and Nick Richardson, Paul Muse and Bob Muse, bid representatives.
Pledge of Allegiance was recited.
Approval of minutes from previous meeting:
Chairman Jennifer J. Roux ask for a few clarifications on the May 28, 2020 minutes.
A motion was made by William J. Mageary to approve the minutes of May 26, 2020 and May 28, 2020 as written; seconded by Scott E. Cudworth. No further discussion. Motion carried.
Public Comment: None.
License Renewal for Ted's Fried Clams
2. Bid Opening for Winter Plowing Contract
Chairman Jennifer J. Roux in review read out the invitation to bid. Bids were open and read aloud.
· JMS Services. LLC - bidding on Northern District - $5,000/mile/year
· C&D Landscaping - bidding on Southern District - $5,000/mile/year
· Acton Excavators - bidding on either Northern or Southern District, but not both - $5,400/mile/year; references were provided.
· Hunter Smigelski :
o First bid was for Southern District - $6,000/mile for 1st two years and $6,200/mile for 3rd year
o Second bid was for both the Northern and Southern Districts - $6,000/mile for 1st 2 years and $6,200/mile for 3rd year
· Richardson's Trucking - bidding on Northern District - $5,300/mile for
first year; $5,575/mile for 2nd year and $5,725/mile for 3rd year
A packet will be provided to the Road Commissioners to review and the Board will look for their recommendations. A comparison will be made of contractors, prices and equipment provided within the bid.
Town Administrator suggested a review of references for new bidders. Chairman Jennifer J. Roux told the Road Commissioners if they wanted to review references they were welcome to do that. This item will be on the agenda next week under unfinished business.
3. William J. Mageary asked if there was an update concerning the personnel
matter. Town Administrator commented that there should be an update by the end
of the week.
4. Town Administrator received a recommendation from the Town Attorney
regarding the Shapleigh Fire Department's Bylaws. The Chief and Assistant Chief
are also looking at them as well. The Chief has a few changes he wants to make
and wants to hear what the Selectmen's recommendations are based on legal's
review. This item will be placed on next
week's agenda under unfinished business.
5. The Town Administrator is getting ready to go out to bid on the Emery
Mills Bridge. Connections were made with
Peter Coughlan from MDOT and he supplied data for possible bridge engineers to
contact. Dodge Report membership cost is $39.00 and the Town Administrator
asked for approval to purchase.
1. Review of Town Policies
Jennifer J. Roux stated to the Board that it was time to review the Town Policies. She proposed that these be broken into groups
of 10 to be reviewed at a time over the next 3 weeks' Board meetings. All were in agreement. It was decided to work
on policies 1 through 10 and only bring concerns relating to those policies to
the next regular BOS meeting.
2. Library Purchase
Jennifer J. Roux asked the Board their opinion on whether the Board should lift
the spending freeze in light of the Town Hall opening up next week. Discussions ensued on procedures to be followed
for expenditure approvals. The library submitted a request for new books to be
available for the Library's reopening in the amount of $250.00.
Spending freeze will remain in effect for all departments through the month of June.
3. Zoom Meetings for the Board of Selectmen
Jennifer J. Roux asked the Board to rethink her proposal to continue Board of
Selectmen meetings via Zoom. Discussion ensued. Decision was to stay with
4. Vacation Request from Town Administrator
A request was presented to the Board of Selectmen for the Town Administrator to take Fridays, June 12th and June 19th off as vacation time. Chairman Jennifer J. Roux reminded the Board that the Town Administrator has worked nonstop through the Town Hall shut down and proposes that the Town Administrator be granted the requested days off but that no vacation time would be deducted; most employees were off and receiving their same pay. All agreed.
motion was made by Scott E. Cudworth to grant the Town Administrator two (2)
days off with no vacation time being deducted; seconded by William J.
Mageary. All in favor. So moved. An outstanding job! Thank you!
6. Performance Evaluations -
The following performance evaluations are due and assignments were made to perform them. Former evaluations and job descriptions will be provided
· CEO - Jennifer J. Roux will conduct.
· Transfer Station - Scott E. Cudworth will conduct
· Land Use Secretary - Karla Bergeron will conduct
· Town Administrator - William J. Mageary will conduct
· Office Assistant - Karla Bergeron conducted
· Sports Field Directory - Karla Bergeron conducted
7. Keeping it Local Liquor License - Local
130, LLC (formerly known as Keeping It Local) has presented their initial
liquor license application; they are seeking a full license to cover Spirits,
Wine and Beer. A public hearing will need to be held. Advertising will be done
through posts, website, social media and in the Recorder. The Board of Selectmen agreed to Tuesday, June
30, 2020 for the public hearing.
i. Planning Board Abutters Notice
ii. York County Commissioners Public Hearing Notice, June 10, 2020, 6:30. York County Courthouse
iii. Three Rivers Land Trust Easement
iv. Appointment for Jeffery LeDue as Assistant Fire Chief
Any other business that the Chairman may wish to bring forward? None
These minutes are not verbatim. Cheryl L. Drisko, Office Assistant.
Board of Selectmen
July 10, 2020 3:36 PM