May 14, 2021  7:22 PM 
June 10, 2020
Other Notices
May 14, 2021
May 14, 2021
May 07, 2021
May 05, 2021
April 30, 2021
April 28, 2021
April 28, 2021
April 27, 2021
April 16, 2021
April 09, 2021
April 07, 2021
April 02, 2021
March 31, 2021
March 31, 2021
March 24, 2021
March 17, 2021
March 17, 2021
March 17, 2021
March 12, 2021
March 05, 2021
March 03, 2021
February 26, 2021
February 24, 2021
February 19, 2021
February 17, 2021
February 10, 2021
February 05, 2021
January 29, 2021
January 27, 2021
January 26, 2021
January 20, 2021
January 15, 2021
January 13, 2021
January 08, 2021
January 06, 2021
December 30, 2020
December 30, 2020
December 23, 2020
December 18, 2020
December 11, 2020
December 04, 2020
December 02, 2020
November 24, 2020
November 20, 2020
November 13, 2020
November 13, 2020
November 13, 2020
November 10, 2020
October 27, 2020
October 20, 2020
October 15, 2020
October 09, 2020
October 08, 2020
October 01, 2020
October 01, 2020
September 29, 2020
September 24, 2020
September 18, 2020
September 17, 2020
September 11, 2020
September 10, 2020
September 03, 2020
September 03, 2020
September 03, 2020
August 28, 2020
August 27, 2020
August 21, 2020
August 20, 2020
August 14, 2020
August 14, 2020
August 11, 2020
August 06, 2020
July 31, 2020
July 30, 2020
July 24, 2020
July 24, 2020
July 17, 2020
July 09, 2020
July 08, 2020
July 02, 2020
July 02, 2020
June 26, 2020
June 24, 2020
June 22, 2020
June 18, 2020
June 17, 2020
June 11, 2020
June 10, 2020
June 08, 2020
June 04, 2020
June 04, 2020
June 03, 2020
June 02, 2020
May 27, 2020
May 27, 2020
May 27, 2020
May 27, 2020
May 25, 2020

 Shapleigh Board of Selectmen

Minutes of Meeting – Time 6:00 pm

June 2, 2020

Call to Order

Chairman Jennifer J. Roux called the meeting to order at 6:00 pm with Scott E. Cudworth and William J. Mageary in attendance. Karla Bergeron, Town Administrator and Cheryl Drisko, Office Assistant were in attendance.

In Attendance:

John Burnell, Jeff Goodwin and Nick Richardson, Paul Muse and Bob Muse, bid representatives.

Pledge of Allegiance was recited.

Approval of minutes from previous meeting:

Chairman Jennifer J. Roux ask for a few clarifications on the May 28, 2020 minutes.

A motion was made by William J. Mageary to approve the minutes of May 26, 2020 and May 28, 2020 as written; seconded by Scott E. Cudworth. No further discussion. Motion carried.

Public Comment: None.

Unfinished Business:

1. Liquor License Renewal for Ted's Fried Clams
The Board of Selectmen were presented with the completed liquor license application for Ted's Fried Clams for approval. Application was reviewed.

A motion was made by Scott E. Cudworth to approve the liquor license renewal for Ted's Fried Clams; seconded by William J. Mageary. No further discussion. All in favor.

2. Bid Opening for Winter Plowing Contract

Chairman Jennifer J. Roux in review read out the invitation to bid. Bids were open and read aloud.

Bid information:

· JMS Services. LLC - bidding on Northern District - $5,000/mile/year

· C&D Landscaping - bidding on Southern District - $5,000/mile/year

· Acton Excavators - bidding on either Northern or Southern District, but not both - $5,400/mile/year; references were provided.

· Hunter Smigelski :

o First bid was for Southern District - $6,000/mile for 1st two years and $6,200/mile for 3rd year

o Second bid was for both the Northern and Southern Districts - $6,000/mile for 1st 2 years and $6,200/mile for 3rd year

· Richardson's Trucking - bidding on Northern District - $5,300/mile for first year; $5,575/mile for 2nd year and $5,725/mile for 3rd year

A packet will be provided to the Road Commissioners to review and the Board will look for their recommendations. A comparison will be made of contractors, prices and equipment provided within the bid.

Town Administrator suggested a review of references for new bidders. Chairman Jennifer J. Roux told the Road Commissioners if they wanted to review references they were welcome to do that. This item will be on the agenda next week under unfinished business.

3. William J. Mageary asked if there was an update concerning the personnel matter. Town Administrator commented that there should be an update by the end of the week.

4. Town Administrator received a recommendation from the Town Attorney regarding the Shapleigh Fire Department's Bylaws. The Chief and Assistant Chief are also looking at them as well. The Chief has a few changes he wants to make and wants to hear what the Selectmen's recommendations are based on legal's review. This item will be placed on next week's agenda under unfinished business.

5. The Town Administrator is getting ready to go out to bid on the Emery Mills Bridge. Connections were made with Peter Coughlan from MDOT and he supplied data for possible bridge engineers to contact. Dodge Report membership cost is $39.00 and the Town Administrator asked for approval to purchase.

A motion was made by William J. Mageary to approve the $39.00 for the purchase of the Dodge Report; seconded by Scott E. Cudworth. All in favor. So moved.

Bid will be advertised on the Town's website, social media, and posted to bridge engineers.

New Business:

1. Review of Town Policies

Chairman Jennifer J. Roux stated to the Board that it was time to review the Town Policies. She proposed that these be broken into groups of 10 to be reviewed at a time over the next 3 weeks' Board meetings. All were in agreement. It was decided to work on policies 1 through 10 and only bring concerns relating to those policies to the next regular BOS meeting.

2. Library Purchase

Chairman Jennifer J. Roux asked the Board their opinion on whether the Board should lift the spending freeze in light of the Town Hall opening up next week. Discussions ensued on procedures to be followed for expenditure approvals. The library submitted a request for new books to be available for the Library's reopening in the amount of $250.00.

A motion was made by William J. Mageary to approve the $250 request to purchase new books for the library; seconded by Jennifer J. Roux. All in favor.

Spending freeze will remain in effect for all departments through the month of June.

3. Zoom Meetings for the Board of Selectmen

Chairman Jennifer J. Roux asked the Board to rethink her proposal to continue Board of Selectmen meetings via Zoom. Discussion ensued. Decision was to stay with current format.

4. Vacation Request from Town Administrator

A request was presented to the Board of Selectmen for the Town Administrator to take Fridays, June 12th and June 19th off as vacation time. Chairman Jennifer J. Roux reminded the Board that the Town Administrator has worked nonstop through the Town Hall shut down and proposes that the Town Administrator be granted the requested days off but that no vacation time would be deducted; most employees were off and receiving their same pay. All agreed.

A motion was made by Scott E. Cudworth to grant the Town Administrator two (2) days off with no vacation time being deducted; seconded by William J. Mageary. All in favor. So moved. An outstanding job! Thank you!

6. Performance Evaluations -

The following performance evaluations are due and assignments were made to perform them. Former evaluations and job descriptions will be provided

· CEO - Jennifer J. Roux will conduct.

· Transfer Station - Scott E. Cudworth will conduct

· Land Use Secretary - Karla Bergeron will conduct

· Town Administrator - William J. Mageary will conduct

· Office Assistant - Karla Bergeron conducted

· Sports Field Directory - Karla Bergeron conducted

7. Keeping it Local Liquor License - Local 130, LLC (formerly known as Keeping It Local) has presented their initial liquor license application; they are seeking a full license to cover Spirits, Wine and Beer. A public hearing will need to be held. Advertising will be done through posts, website, social media and in the Recorder. The Board of Selectmen agreed to Tuesday, June 30, 2020 for the public hearing.


i. Planning Board Abutters Notice

ii. York County Commissioners Public Hearing Notice, June 10, 2020, 6:30. York County Courthouse

iii. Three Rivers Land Trust Easement

iv. Appointment for Jeffery LeDue as Assistant Fire Chief


v. Warrants

vi. Liquor License Renewal

Any other business that the Chairman may wish to bring forward? None

Adjourn –Motion made by Scott E. Cudworth to adjourn at 6:45 pm; seconded by William J. Mageary. Motion passed unanimously.

These minutes are not verbatim. Cheryl L. Drisko, Office Assistant.