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Shapleigh
Board of Selectmen
Minutes
of Meeting – Time 6:00 pm
June 16, 2020
Call to Order
Chairman Jennifer J. Roux called the
meeting to order at 6:00 pm with Scott E. Cudworth and William J. Mageary in
attendance. Karla Bergeron, Town Administrator and Cheryl Drisko, Office
Assistant were in attendance.
In
Attendance: Skip Bartosch and
Jeff Goodwin
Pledge of Allegiance was recited.
Approval of minutes from previous meeting:
A motion was made
by Scott E. Cudworth to approve the minutes of June 9, 2020 as written and verification of snow plowing
bid motion; seconded by William J. Mageary. All in favor. Motion carried.
Public Comment: None
Unfinished Business:
1. Three
Rivers Land Trust - Parking Lot A motion was made by Scott E. Cudworth to table this agenda item until
further information is brought before the Board by Three Rivers Land Trust;
seconded by William J. Mageary. All in
favor. Motion carried.
2. 2020 Paving Bid Review The Board and Road Commissioners reviewed a comparison of all the 2020
Paving bidders. Discussion ensued regarding performance, experience and
relationships.
A motion was made by Scott E. Cudworth to table until further notice and Northern
Road Commissioner can be heard; seconded by William Mageary. Discussion ensued.
Motion was withdrawn.
A motion was made by Scott E. Cudworth to award the Northern District paving
contract to Allstate in the amount of $179,804; seconded by William Mageary.
All in favor. Motion carried. A copy of Allstate bid is attached.
3. Review of Town Policies Tabled until next week.
4. Review of Completed Performance
Evaluation - Land Use Secretary A motion was made by William J. Mageary to approve 3% increase based on a
positive evaluation; seconded by Scott E. Cudworth. All in favor. Motion
passed.
5. Williams Property Tree Cutting Mr. Davis as requested formalized his quote; the amount exceeds policy
limits and the Board needs to go out to bid based on policy. Madge Baker has
not yet furnished the project specifications. Bid prices received are $2,550
and $5,000 - neither via sealed bid. The
Town Administrator will seek sealed bids according to policy. This item will return
to the agenda once bids are received.
6. Owl's
Nest Town Administrator confirmed the letter regarding Owl's Nest has been
released by the Town's attorney.
7. Meeting
with Rescue Tabled until next week. Selectman
William Mageary asked regarding the number of hours worked straight. To be
discussed next week.
8. Library Roof Leak
o The Town Administrator confirmed that Precision Roofing will hold their
quoted price of $27,200. If the Board is in agreement all they need to do is
sign the contract. Insurance Claim for damages has been filed with photos and
is proceeding accordingly.
o Chairman Jennifer Roux is fine with the project and the amount but stated
she was disappointed that the Trustees were not interested in managing their
own project.
o Selectman William Mageary asked about the proposed ice and water shielding
on the roof and whether that can be altered to cover the entire roof. The contractor will be asked what the
additional costs would be to do that; information will be reported back to the
Board to decide.
o Request to meet with the Library Trustees has been revoked.
New Business:
i. Certificate
of Appointment for Saco River Corridor Commission - Mike Cote The Board decided not to award appointment; the opening was due to the
current members resignation and should be put back out for solicitation. The
Board asked the Town Administrator to include this open position on the
advertisement notice with other vacancies. Discussion ensued. Deadline for
submission is 1 month.
ii. Commercial
Hauler Selectman Scott E. Cudworth asked what action has been taken regarding a
Commercial Hauler travelling without load coverage. The first offense was hearsay but the driver
was spoken to. The second offense was
observed. The Board asked the Town Administrator to send a letter of warning.
iii. Trio
Software Last week, Selectman William J. Mageary asked the Town Administrator to
find out is the software could handle biannual tax payments and whether a
decision to do so would need to be put to Town vote. The Town Administrator
sent the software company an email and is still awaiting response. The Town
Administrator further responded that yes, the Town would need to vote on this
action to accept.
iv. Sprinkler
System at the Recreational Fields Last week, Selectman William J. Mageary asked the Town Administrator to
reach out to the Park Director regarding burn spots in the recreational fields
due to lack of water from the sprinkler system. Response from the Park Director was that the sprinklers were scheduled
to be turned on 2 weeks ago but has not been done yet. The Park Director will
follow up. There should be no other bill generated as this item was included in
the previous invoice.
v. Review of emails sent by the Town Administrator
a. MCDC Briefing
b. Fire Department Roster
c. Jen Harris of York County Soil & Water has resigned; there will be a
ZOOM meeting to be determined. Road Commissioner's have been notified. The Town
Administrator will record on a USB drive and provide it for viewing. Town
Administrator will send Selectman William Mageary a link to attend.
d. There will be no meeting on July 14, 2020 due to elections and a notice
will be posted.
Information:
i. Fire Department Roster
ii. PB Public Hearing Notices for June 23, 2020
iii. PB Hearing Notice for Atlantic Broadband Renewal
iv. Shapleigh Planning Board Agenda, June 9, 2020
v. Shapleigh Planning Board Growth Permit Applications
vi. Shapleigh Planning Board Abutter letters
vii. Shapleigh Planning Board Notice of Decision
Signatures:
i. Warrants
Any other business that the Chairman may wish to bring before
the meeting.
Adjourn –Motion made by William J.
Mageary to adjourn at 6:35 pm; seconded by Scott E. Cudworth. Motion passed unanimously.
These minutes are not verbatim. Cheryl L. Drisko, Office Assistant.
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