|July 02, 2020|
Shapleigh Board of Selectmen
Minutes of Meeting – Time 6:00 pm
June 23, 2020
Call to Order
Chairman Jennifer J. Roux called the meeting to order at 6:03 pm with Scott E. Cudworth and William J. Mageary in attendance. Karla Bergeron, Town Administrator and Cheryl Drisko, Office Assistant were in attendance.
Pledge of Allegiance was recited.
Approval of minutes from previous meeting:
A motion was made by Scott E. Cudworth to approve the minutes of June 16, 2020 as written; seconded by William J. Mageary. All in favor. Motion carried.
Steve Guillemette, Fire Chief brought the following items to the Board for their information and/or approval:
to be worn by fire fighters - Chief Guillemette thanked the Board
for their preapproval of purchasing traffic vests for the fire fighters. His plan is to make this a part of the fire
fighters' turnout gear. After doing research he determined that purchase will
be made through Mikini.
· Dates of Testing -
§ July 8th - Pump test; $250 per truck
§ August 18th - Hose and Ladder testing; 4,000 feet of hose at approximately
$0.40 per foot.
Phone - The cell phone located on Tanker 4 no longer powers up. Chief
Guillemette asked that this line be canceled. There is enough coverage amongst
members that a cell phone is no longer required.
Work - Chief Guillemette indicated there was no proper protection gear for
this type of work to be done at the scene; this could be a liability. It is an
important safety item and he asked that the Board support the purchase of a set
of safety gear for the person operating the chainsaw to wear. The gear will be kept on the truck where the
power saw is kept. Only personnel with the proper certification and training
will be using the chain saw when necessary. Aaron Sabine spoke up and indicated
that Fire 1 and 2 had this certification; Chief Guillemette will provide
certification documentation to the Town Administrator. Chief Guillemette will
bring back pricing to the Board.
· Radios - As
a follow up to a request that the Board support the purchase of radios for the Fire
Department to use for mutual aid events, Chief Guillemette produced pricing for
said radios. Pricing included the
purchase of 2 UHF radios and 3 additional VHF radios with easy channel changing
functions. The quote is $3,400; the account has $4,000 available. Chief
Guillemette intends to put a May Day policy into effect to have someone man the
mutual aid channel on a different frequency as the Fire Department during
Works on Mousam Lake - Chief Guillemette indicated to the Board that he was concerned that private
residents on Mousam Lake were planning fire work displays during the Fourth of
July. Chief Guillemette asked the Board if the Fire Department or the Board had
any responsibility for these actions. The Board indicated that there was no ordinance in place and they follow
state statutes and have no authority in policing.
Plowing Bid Opening for the Southern District 2020 - 2023
JMS LLC Pottys-R-Us (Hunter Smigelski) Difference
$5,000 per mile $6,100 per mile $1,100
$128,000/year $156,160 per year $28,160
$384,000/3 years $468,480/3 years $84,480
Equipment listed* Equipment listed
Drivers listed Drivers listed
*Some equipment is on reserve to be purchase upon award of contract.
** Some commercial accounts would be cancelled in order to handle the Town of Shapleigh; Town of Shapleigh would be first priority as stated in
ensued. The Board decided to take more time to review and check references.
2. Review of Town Policies
o Employee/Volunteer Conduct - language change regarding no longer using PTO
o Fee Schedule - formatting changes; fees for photo copying to increase $0.50.
o Health/Dental Insurance Premium - language changes to reflect new employees can be on plan but will pay 100% of premium during their first year of employment.
o Hydrants - Dry - the Board wants the Fire Chief to review and offer input. Housekeeping changes mentioned.
o Incident Report - change second paragraph to indicate that forms need to be submitted to the Town Administrator.
o Income Protection - language changes to reflect new employees can be on plan but will pay 100% of premium during their first year of employment.
o Insufficient Funds/Bad Checks - Treasurer has reviewed; no changes.
o Intercept - the Board wants the Rescue Chief to review and offer input.
Town Administrator indicated there was a new policy based on the Treasurer's
recommendation for the Board to add to their review. This policy is in regards
to an order to apply tax payments to the oldest year.
3. Review of Completed Performance
Evaluations - Code Enforcement
4. Shapleigh Fire Department Bylaws - Review from Legal
Speed Complaints - Selectman Scott E. Cudworth indicated to the Board that he has received
multiple complaints regarding speeding on Back Road. Selectman Scott E. Cudworth asked if the
speed trailer could be relocated to this location? The Contract Deputy Sherriff will be
contacted to move the trailer.
Maine Planning Development Meeting - The Town
Administrator presented the Board with the Southern Maine Planning Development
budget and slate of officers to be approved by the Board. The budget was increased
in the salary section by $113,000; health benefits stayed the same.
County Water & Soils Zoom meeting - The Town
Administrator will be attending this meeting as the Road Commissioners are unavailable.
The meeting will be recorded so that others can view after the fact.
of Labor - The Town Administrator asked the Board's authorization to write to the
Department of Labor regarding penalties discussion; response is needed within
15 days. Secondly, the Town
Administrator will meet with the Fire Chief and create a binder of citations
and follow up. The Board granted permission.
Session - The Town Administrator confirmed that the Executive Session scheduled
for Thursday, June 25, 2020 has been cancelled.
i. Planning Board Agenda
ii. Library Trustee Agenda
iii. Williams Property Advisory Committee Minutes; the Town Administrator recapped meeting for the Board.
Evaluation - CEO
Any other business that the
Chairman may wish to bring before the meeting.
These minutes are not verbatim. Cheryl L. Drisko, Office Assistant.
Board of Selectmen
August 14, 2020 12:34 PM