Shapleigh Board of Selectmen

Minutes of Meeting – Time 6:00 pm

July 07, 2020

Call to Order

Chairman Jennifer J. Roux called the meeting to order at 6:00 pm with Scott E. Cudworth and William J. Mageary in attendance. Karla Bergeron, Town Administrator and Cheryl Drisko, Office Assistant were also in attendance. 

In Attendance: Skip Bartosch, Jeff Goodwin, Hunter Smigelski, Mike Sabine and Tucker Pearson. 

Pledge of Allegiance was recited.

Approval of minutes from previous meeting: 

A motion was made by William J. Mageary to approve the minutes of June 30, 2020 as written; seconded by Scott E. Cudworth.  All in favor.  Motion carried.

Public Hearing: Atlantic Broadband Franchise:

Chairman Jennifer J. Roux opened the Public Hearing for the renewal of the Atlantic Broadband Cable contract at 6:02 pm.

· Postings were completed.

· This is a 10 year cable agreement for review only.

· Rates keep going up as there are no competitors; residents can use alternative options (Dish, Roku, Chromecast, Youtube, etc.)

· There is no Town control in the agreement.

· Legal has cited some wording changes for the Selectmen to review.

· $250 ordinance fee.

· Selectman William J. Mageary expressed that even though there was a fee for the Town to use Atlantic Broadband, that fee was not being passed on to the residents in their rates.

Hearing no further questions, comments or concerns, Chairman Jennifer J. Roux closed the Public Hearing for Atlantic Broadband Cable contract at 6:07 pm.

Public Comment:  None

Unfinished Business:

1. Executive Session Pursuant to M.R.S.A. 405 6(a)(1) contract discussions
   
   A motion was made by Scott E. Cudworth at 6:08 pm; seconded by William J. Mageary to move into Executive Session pursuant to 1 M.R.S.A. 405(6)(a) (1) contract discussions. All in favor.
   
   A motion was made by Scott E. Cudworth at 6:40 pm to come out of Executive Session pursuant to 1 M.R.S.A. 405(6)(a)(1) contract discussions; seconded by William J. Mageary. All in favor.
   
   

B. Snow Plowing Bid Discussions for the Southern District

Chairman Jennifer Roux reviewed that at the Board of Selectmen's last regular meeting all bids received were rejected and that she took on the task to solicit possible snow plowing contractors. Findings were:

o Jeff Goodwin - not interested.

o Tucker Pearson - not interested.

o Calieb Chessie - not interested.

o David Winchell - not interested.

o Mr. Muse - would take on job if absolutely needed at $5,800 - $6,000.

o JMS - still interested at $5,000/year for 3 years.

o Hunter Smigelski interested at $5,800/year for 3 years.
Selectman Scott E. Cudworth thanked Hunter Smigelski for lower cost amount.

Selectman William J. Mageary thanked Madam Chairman for taking on the task of solicitations.

A motion was made by William J. Mageary to award the Southern District Snow Plowing contract to JMS for 3 years at $5,000/year; no seconded. Motion failed.

A motion was made by William J. Mageary to award the Southern District Snow Plowing contract to Hunter Smigelski for 3 years at $5,800/year; seconded by Scott E. Cudworth. All in favor.

C. Bid Opening for Williams Property Tree Cutting -

Chairman Jennifer Roux read aloud all the bids the Board of Selectmen received for the William's Property Tree Cutting work. Bids were:

o Carl Davis - $2,000

o Curtis Moulton - $3,856

o Text bid (not formal) - $5,000

A motion was made by Scott E. Cudworth to award the Williams Property tree cutting work to Carl Davis not to exceed $2,500; seconded by William J. Mageary. All in favor.

D. Review of Town Policies - 

The Board of Selectmen tabled their review of Town policies this week; will be on the agenda for their next regular meeting.

E. Library damage - The Town Administrator provided an update on what was needed to repair the damage at the Library; she will contact Town's maintenance staff to see if he can handle the work needed.

F. Rescue Overtime -
Selectman William J. Mageary was under the impression that the Board of Selectmen were to hold conversations prior to anyone working overtime; noted was timesheets with overtime on them for the 4th of July holiday.

A majority of the Board indicated that they were in agreement last week to have staff on shift for the 4th of July holiday (overtime could be used if necessary to fill the shift).

The Board of Selectmen decided to schedule a workshop to discuss Rescue overtime. Secondly work is in progress to get the Rescue staff aligned with the Fire Department for fire suppressant support; this will allow additional hours per week. This item will be back on the agenda in 2 weeks.

G. Soccer -
The Town Administrator received a response from the Recreation Committee Chairman that there was no formal plan in place to allow Soccer this year. The Board approved that this activity be canceled.

New Business:

1. Certificate of Appointment -

A motion was made by William J. Mageary to appoint Anna Desmond as Warden for the State General & Referendum Election effective until July 14, 2020; seconded by Scott E. Cudworth. All in favor.

2. Transfer Station -

Selectman Scott E. Cudworth brought to the Board comments he received 3rd hand regarding the Transfer Station over the 4th of July weekend for discussion.

· Too busy to eat lunch.

· Working after hours.

· Long wait time - line buildup on main roadway.

Discussion ensued. The Town Administrator contacted the Transfer Station, the Town employees had no issues. It was recommended that if the non Town related worker has any issues, they should take them up with their own employer.

Information:

i. Planning Board letters

Signatures:

i. Warrants

ii. Certificate of Appointment - Anna Desmond, Warden for the State General & Referendum Election

Any other business that the Chairman may wish to bring before the meeting.

Adjourn :

Motion made by Scott E. Cudworth to adjourn at  7:00 pm; seconded by William J. Mageary.  Motion passed unanimously. 

These minutes are not verbatim.  Cheryl L. Drisko, Office Assistant.