August 14, 2020
August 14, 2020
August 11, 2020
August 06, 2020
July 31, 2020
July 24, 2020
July 24, 2020
July 17, 2020
July 09, 2020
July 08, 2020
July 02, 2020
July 02, 2020
June 26, 2020
June 24, 2020
June 22, 2020
June 18, 2020
June 17, 2020
June 11, 2020
June 10, 2020
June 10, 2020
June 08, 2020
June 04, 2020
June 04, 2020
June 03, 2020
June 02, 2020
May 27, 2020
May 27, 2020
May 27, 2020
May 27, 2020
May 25, 2020
Shapleigh Board of Selectmen
Meeting – Time 6:00 pm
July 21, 2020
Call to Order
Chairman Jennifer J. Roux called the
meeting to order at 6:00 pm with Scott E. Cudworth and William J. Mageary in
attendance. Karla Bergeron, Town Administrator and Cheryl Drisko, Office
Assistant were also in attendance.
Lacourse, Darren Rogers, Mike Demers, Samantha Rodriquez, Ashley Obremski
Pledge of Allegiance was recited.
of minutes from previous meeting:
A motion was made by William J. Mageary to approve the
minutes of July 7, 2020 with an added bullet under Atlantic Broadband
hearing; seconded by Scott E. Cudworth. All in favor. Motion
Public Comment: None
- Recreation Committee Request for Soccer Drills
Sandra Anderson, Recreation Committee member
asked the Board's permission to run Soccer Drills for Pre-K to 2nd grade. The
interested instructors were present to discuss and present the measures to
be put in place to conduct this activity safely. Such items presented were
protocols to keep players, parents and staff safe. This program will be
expanded to include all that sign up, keeping limit to under 50
participants (including accompanying parents) by scheduling multiple
sessions and breaking into groups. Fee for this activity will by $0.
The Board was pleased with the efforts put forth to
bring this activity opportunity. The Town Administrator noted that the Park
Director was working with the Men's Softball team who was also interested in
utilizing the baseball field. The Board
asked the Recreation Committee to contact the Park Director to coordinate,
remembering social distancing must remain in effect when using fields. There is a Facilities Use form to be
completed and submitted to the Board. The Board will review forms next week.
- Rescue Discussion on Fire Suppression Training
Rescue Chief, Lindsay Lacourse was present to
discuss with the Board fire suppression training and the completion of such to
allow for additional time for Per Diem staff to be scheduled for working shifts
in tandem with the Rescue and Fire Departments.
The Board reviewed legal consuls definition of fire suppression along with a
detailed email received from the Rescue Chief outlining her understanding of
the fire suppression definition relating to the Rescue and Fire Department and
The Board decided that they were not adverse to
offering training; paperwork will need to be maintained to show yearly
training. The Fire Chief will confirm with the Town Administrator that he
agrees with this definition of fire suppression, training is complete and
certifications are in place; with that all in place, the Rescue members can
swap over to 52 hours when they receive that ok.
- Library Roof Update
Selectman Mageary updated the Board that the
library roof job had been completed. There were no additional charges on the invoice over what was
initially approved. Selectman
Mageary was not pleased that the job was outsourced. The Board is
still waiting on a written warranty; the Town Administrator will follow up
on this item. Invoice to be signed
once warranty is attached.
Note - repairs where there was water damage inside the building is being
done today and tomorrow.
- Atlantic Broadband Renewal Agreement - Performance Bond
The Town Administrator presented a performance
bond to be considered for Atlantic Broadband. The $250 fee has already been
received. An updated map of
Atlantic Broadband's coverage area was shown. This performance bond
according to the ordinance is not a required item as the company is
already well established in the Town. The Board can waive this if they so
choose to do. Discussion of
A motion was made by Scott E. Cudworth to waive $250,000 performance bond
for Atlantic Broadband; seconded by William J. Mageary. No
discussion. All in favor.
Once language is worked out with legal, this agreement can be signed.
Selectman Mageary commented that the agreement locks the Town into a 10
year agreement and that the language of the agreement does not allow for any
competitors to come into the Town and give competitive or lower rates.
Discussion ensued regarding the length of the agreement and whether to
renew for 5 or 10 years. With no
incentive or fiduciary ties, the Board asked the Town Administrator to
check with legal to see if there is any benefit to the Town to change this
- First Financial Recourses - Debt Collection Services
In accordance to a previous decision of the
Board to utilize First Financial Resources to collect outstanding
ambulatory debt, the Town Administrator presented to the Board a contract
for services to be reviewed and signed. The Board will place on next
week's meeting agenda.
- Review of Town Policies Continued
a. Personnel Policy - Extensive
prospective changes to be made. Chairman Jennifer J. Roux asked the Board
members to please review packet to discuss next week.
b. Policy Review Policy - No changes.
c. Post-Issuance Compliance Policy - Treasurer reviewed and no changes were recommended. Selectman William J. Mageary recommended the
Treasurer's signature be added.
d. Procedure for Selectmen's Meeting Policy
- Time is still good; space on line two;
Remove "reading" of the minutes; leave 2 minutes in for Public
Comment, and a few minor housekeeping issues were noted.
e. Purchasing Policy - A few minor
housekeeping changes, such as spacing between words. A discussion ensued on quotes for non-operational
purchases. All monies coming through the Treasurer's
office should adhere to the policy. Guidance on general government expenditures
clarification was sought'; asking for changes be made to clarify. The Board
tabled until next week so that changes could be made on changes discussed.
f. Road Issues Policy - The Board
asked that the Road Commissioners be given an opportunity to review and report
back within a week any recommended changes they may have. Question was asked on
how fuel base prices were known; response was that Boonies is called on a
weekly basis as needed.
g. Road Signs/Private Road Signs Policy - The Board asked that the Road Commissioners be given an opportunity to
review and report back within a week any recommended changes they may have.
7. Speed Trailer -
Selectman Mageary commented to the Board that he was
happy to see the Speed Trailer moved to Back Road.
8. Department of Labor (DOL) Update -
Selectman Mageary asked if there was a DOL update.
Town Administrator responded that the agent was on vacation. There will be a
penalty discussion hearing and the letter has been received by the DOL.
1. Ashley Greene & Samantha Rodriquez - Interested in
Joining the Recreation Committee -
The Board thanked Ashley Greene and Samantha
Rodriquez on their interest and application to join the Recreation Committee.
A motion was made by William J. Mageary to appoint Ashley Greene and Samantha
Rodriquez to the Recreation Committee effective until April 30, 2023; seconded
by Scott E. Cudworth. No discussion. All in favor.
2. Public Safety Building Repairs -
Darren Rogers, EMA Director was present to inform
the Board of a few safety concerns and repairs needed at the Public Safety
The Public Safety Building stairwell ceiling needs
repaired along with the costs to do so. The ceiling construction is made up of individual squares hung from
strapping with an electrical light unit in the center. The Security company will have to remove this
unit in order for the ceiling to be repaired and not generate any alarms in the
process. Selectman Mageary asked why the squares couldn't just be
replaced. Darren Rogers' response was
that it was too labor intensive. Chairman Roux asked where the costs came from; Darren Rogers indicated
that he had solicited the prices. Chairman Roux stated that she'd like to see the project advertised for one
week to give others a change to bid on it.
Secondly, Darren Rogers informed the Board that the ambulance's cement pad
is uneven and needs repaired. He proposed that it be cut out and fixed with the
use of hot top. He further suggested the
work be done internally utilizing the Road Commissioner and his equipment. The Board asked Darren Rogers to gather the
costs, speak to the Fire Chief and come back before the Board next week.
3. Certificate of Appointments: Capital
Improvements Committee - Katherine Fagan, Stephen Foglio, Verna Gold, Nancy
Small, Thomas Small and William Mann; Transportation Advocate - Verna Gold and
Alternate CEO - Norman Hutchins.
Chairman Roux she read aloud the appointments on the table for the Board to
endorse; prior to considering the Capital Improvement Committee appointments it
was confirmed that all members being reappointed were willing to serve.
motion was made by William J. Mageary to appoint Katherine Fagan, Stephen Foglio, Verna Gold, Nancy Small, Thomas Small
and William Mann on the Capital Improvements Committee effective until July
2021; seconded by Scott E. Cudworth. All in favor. Motion
A motion was made by Scott E. Cudworth to appoint Verna Gold as Transportation Advocate effective until July 2021; seconded
by William J. Mageary. All in favor. Motion carried.
A motion was made by William J. Mageary to appoint Norman Hutchins as the Alternate CEO effective until July 2021; seconded
by Scott E. Cudworth. All in favor. Motion carried.
4. Tax Abatement Map
4, Lot 41 B
An abatement on Map 4, Lot 41 B was presented; property was
assessed to wrong owner.
A motion made by William J. Mageary to award an abatement of $413.49 on Map 4.
Lot 41B as presented; seconded by Scott E. Cudworth. No further discussion. Motion carried.
5. Supplemental Map
4, Lot 41B
An supplement on Map 4, Lot 41 B was presented.
A motion made by William J. Mageary to award the supplement of $413.49 on Map 4. Lot 41B as presented;
seconded by Scott E. Cudworth. No
further discussion. Motion carried.
6. HHE 200 Application
for Holding Tank
The Code Enforcement Officer, Mike Demers updated
the Board regarding the application for a holding tank install. The property
currently had a cess pool in operation which vanished, the only thing that fits
here is this new holding tank. Septic
system is not possible here; this option is environmentally better for the
area. Discussion ensued.
A motion was made by William J. Mageary to sign the holding tank application
based on the CEO's recommendation for 30th Street; seconded by Scott E. Cudworth.
All in favor. The Board signed.
7. Letter of No Action -
It was brought to the Board that the number of
vehicles agreed upon in 2004 with their Conditional Use Permit to be located at
the facility has slowly increased over the years. This business is growing and
doing well in the community. The CEO is
working with the company on an application to amend the conditional use permit
and update the parking issue. There was
a previous change in conditional use but the added bay was not a change in use. The CEO stated he will update the Board after
the amendment to the CU has been decided on by the Planning Board. After discussing the violation and how long
this violation has been going on and was not detected by the previous CEO a motion
was made to approve the letter of no action for Knox Auto Body.
A motion was made by Scott E. Cudworth to sign a letter of no action against
Knox Autobody; seconded by William J. Mageary. No discussion. All in favor. So moved and signed.
8. Solar Panel Array -
Selectman Mageary informed the Board that the Road Commissioner, Northern
District brought to him the fact that the area where the solar panels are
located is growing up and panels are being blocked by the foliage. There is an
agreement in place whereas Revision handles that location for seven years; they
need to be notified to come clean up the trees. The Town Administrator will follow up on this request.
9. Town Clerk's Office -
As the heat of summer progresses, an observation was
made regarding the covered ramp being used to conduct social distancing; discussion ensued on other more comfortable
options. The Board was in full agreement
to look at other alternatives and discuss with the Town Clerk.
10. Code Enforcement
Officer's Vacation Request -
A motion was made by William J. Mageary to approve
the Code Enforcement Officer's vacation request for July 23 - July 25, 2020 and
August 4 - August 7th, 2020; seconded by Scott E. Cudworth. No discussion. All
i. Conservation Commission Meeting
ii. Rescue Incident Report (emailed to
Selectmen previously) - no damage.
iii. CMP Monthly Report - Selectman
Mageary asked this report be relabeled as a summary report instead of a usage
iv. Planning Board Letters and Minutes
ii. Southern Winter Plowing Contract
iii. First Financial Services Agreement - signature tabled until
Any other business that the Chairman
may wish to bring before the meeting.
Motion made by Scott E. Cudworth to adjourn at 7:30 pm; seconded by
William J. Mageary. Motion passed unanimously.
These minutes are not verbatim.
Cheryl L. Drisko, Office Assistant.