Other Notices
|
February 24, 2021 February 19, 2021 February 17, 2021 February 10, 2021 February 05, 2021 January 29, 2021 January 27, 2021 January 26, 2021 January 20, 2021 January 15, 2021 January 13, 2021 January 08, 2021 January 06, 2021 December 30, 2020 December 30, 2020 December 23, 2020 December 18, 2020 December 11, 2020 December 04, 2020 December 02, 2020 November 24, 2020 November 20, 2020 November 13, 2020 November 13, 2020 November 13, 2020 November 10, 2020 October 27, 2020 October 20, 2020 October 15, 2020 October 09, 2020 October 08, 2020 October 01, 2020 October 01, 2020 September 29, 2020 September 24, 2020 September 18, 2020 September 17, 2020 September 11, 2020 September 10, 2020 September 03, 2020 September 03, 2020 September 03, 2020 August 28, 2020 August 27, 2020 August 21, 2020 August 20, 2020 August 14, 2020 August 14, 2020 August 06, 2020 July 31, 2020 July 30, 2020 July 24, 2020 July 24, 2020 July 17, 2020 July 09, 2020 July 08, 2020 July 02, 2020 July 02, 2020 June 26, 2020 June 24, 2020 June 22, 2020 June 18, 2020 June 17, 2020 June 11, 2020 June 10, 2020 June 10, 2020 June 08, 2020 June 04, 2020 June 04, 2020 June 03, 2020 June 02, 2020 May 27, 2020 May 27, 2020 May 27, 2020 May 27, 2020 May 25, 2020
|
|
Shapleigh Board of Selectmen
Minutes of
Meeting – Time 6:00 pm
July 28, 2020
Call to Order
Chairman Jennifer J. Roux called the
meeting to order at 6:00 pm with Scott E. Cudworth and William J. Mageary in
attendance. Karla Bergeron, Town Administrator and Cheryl Drisko, Office
Assistant were also in attendance.
In
Attendance: Roland Legere, Duffy Gold, Kathy Fagan, Nancy Small,
Bill Mann, and Jeff Goodwin.
Pledge of Allegiance was recited. Approval
of minutes from previous meeting:
A motion was made by
William J. Mageary to approve the minutes of July 21, 2020 as amended by Chairman
Roux; seconded by Scott E. Cudworth. All in favor. Motion carried.
Public Comment:
Roland Legere
approached the Board to relate, due to his membership on the Planning Board, a
resident approached him regarding a matter of concern on Granny Kent Road so
that it could be placed on the Board of Selectmen's radar. The Board was already aware of the situation
as well as the Code Enforcement Officer and Town Administrator. The Code Enforcement Officer cited property
owner with a notice of violation and is working with the property owner to
resolve.
Unfinished
Business:
- CIC Emery Bridge - Bid discussion
The Board received an extensive bid packet for
review from Milone & MacBroom Inc. to perform the Emery Bridge engineering
design work. Within this packet, the Board received a quote of $59,700
plus per diem fees, biographies of staff to work on the project and a
detailed scope of work, time line and services offered within the quote.
The Board, Capital Improvement Committee members and the Southern Road
Commissioner, Jeff Goodwin were all pleased with the bid and the company's
willingness to assist throughout the project. The Capital Improvement
Committee recommends the bid be accepted. Discussion ensued. Selectman
Mageary recommended that the Town Administrator be the point of contact
for this project. The Board asked the Town Administrator to set up an
introduction meeting with said company prior to awarding the bid. This item will be on next week's agenda.
- First Financial Resourses - Debt Collection Services
Introduced last week, the Board of Selectmen, Treasurer and legal counsel
finished their review of the contract. Chairman Roux noted a conversation
regarding waiving fees incurred by those now deceased be held in the
future.
A motion was made by William J. Mageary to sign the First Financial
Resources contract; seconded by Scott E. Cudworth. All in favor. Motion carried.
- PSB Ceiling Repairs
Presented by the EMA Director at a prior
meeting, the Public Safety Building repair project was posted on Social
Media and the Town's website and no bids were received. Discussion ensued regarding
the estimates, scope of the project and options for repair. The Board
agreed to advertise in the Reporter for 2 weeks; deadline August 10, 2020
at noon. Selectman Cudworth will
revisit the site needing repairs. The Town Administrator will look into
whether project qualifies as an insurance claim submission.
- Review of Town Policies Continued
- Personnel Policy - tabled - recommended to be reviewed in a workshop.
- Road Signs/Private Road Signs - Road Commissioners reviewed; housekeeping changes were made.
- Payment Schedule for Snowplowing
Contract for Municipal Lots - this
policy matches current contract language; no changes.
- Social Media - in reference to pages utilized by the Town of Shapleigh (Library,
Community Days, Fire) change Department Chair to Town Administrator on
necessary pages.
- Solid Waste - currently two commercial haulers; no present concerns. No
changes.
- Staff Mileage - no changes.
- Fire Suppression
No update; still waiting on conversations with
the Fire Chief and legal's review.
- Atlantic Broadband
No update; still waiting on legal's review.
- Sand & Salt Facility
Work scheduled to be completed on Sunday was
halted due to equipment issues and miscommunications. The Town Administrator
will reschedule job; a new quote will be needed to include bolt work on
second fan unit. Waiting for a response from the contractor.
- Roof - Project
complete; Board is satisfied.
- Solar Site Brush Cutting
As discussed last week, this site is in need of
tree and brush removal. Road
Commissioner John Burnell has done this work in the past; Revision does
not maintain. The Board authorized
that the Road Commissioner North be permitted to do the work.
- Town Beach
Tree cutting at the Town Beach will be
completed tomorrow; equipment is in place and the Town Beach will remain
closed until the work is completed. Porta Potties are in place and will be routinely serviced. Spring
clean up was not scheduled due to COVID-19, however Acton-Shapleigh Youth
Corps are aware of the project and will be stepping in to do a cleanup.
New
Business:
1. Library Book Purchase - A motion was made by Scott E. Cudworth to approve
$1,000 for the Library to purchase books; seconded by William J. Mageary. All
in favor. Motion carried.
2. Certificate of Appointment: Health Officer - Joanne Bargioni A
motion was made by Scott E. Cudworth to appoint Joanne Bargioni as Health
Officer effective until July 2021; seconded
by William J. Mageary. All in favor. Motion carried.
3. Letter of Resignation - Recreation
Committee Chairman Roux read aloud Jessica Eastman's letter of resignation from
the Recreation Committee. A motion was made by Scott E. Cudworth to accept
Jessica Eastman's letter of resignation with regrets; seconded by William J.
Mageary. All in favor. Motion carried. Thank you for your service.
4. CAI Tech Agreement
for Development of Cemetery Points on Maps As budgeted and preplanned for, the Board needed to
sign the CAI Tech Agreement for the development of cemetery points on maps to
move forward. Board agreed that the Town Administrator and Cemetery
Superintendent team up as project liaisons.
A motion was made by William J. Mageary to sign the CAI Tech Agreement;
seconded by Scott E. Cudworth. All in favor. Motion carried.
5. Transfer Station
a. Selectman Mageary asked if the 4 x
6 x 12 timber at the Transfer Station could be replaced as it is badly
worn. The Town Administrator will follow
up with options next week.
b. The Town Administrator informed
the Board that R.W. Herrick asked the Board to consider doing away with single
line at the Transfer Station as it is creating overtime for the upper level
attendant. Discussion ensued. The Board determined to leave things as they are
at the Transfer Station and hold performance conversations with the contractor
if necessary.
6. Gravel
Pit/Escrow Account The Town Administrator presented a packet of information for the Board
to review regarding an Escrow Account for Frank & Gloria Clark's new gravel
pit. The Conditional Use Permit was approved by the Planning Board. This item
will be on next week's agenda.
7. Library
- Project to repair water damaged walls As the Board of Selectmen Meeting was coming to an end, a call was
received from the Library Trustees requesting a member of the Board to come to
the Library and review repairs. Selectman Mageary went to the Library.
Information:
i. Planning Board Agenda
Signatures:
i. Warrants
ii. COA - Health Officer
iii. First Financial Services Agreement
iv. Letter of Resignation - Thank you letter for Volunteering
v. 2020 Policies
Any other business that the Chairman
may wish to bring before the meeting.
Adjourn
:
Motion made by Scott E. Cudworth to adjourn at 7:05; seconded by
William J. Mageary. Motion passed unanimously.
These minutes are not verbatim.
Cheryl L. Drisko, Office Assistant.
|