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Shapleigh Board of Selectmen
Minutes of Meeting – Time 6:00 pm
August 11, 2020
Call to Order
Chairman Jennifer J.
Roux called the meeting to order at 6:00 pm with Scott E. Cudworth and William
J. Mageary in attendance. Karla Bergeron, Town Administrator and Cheryl Drisko,
Office Assistant were also in attendance.
In Attendance: Roland Legere
and Steve Guillemette.
Pledge of Allegiance was recited. Approval of minutes from previous
meeting:
A
motion was made by Scott E. Cudworth to approve the minutes of August 4, 2020;
seconded by William J. Mageary. All in favor. Motion carried.
Public Comment: Fire Chief Steve
Guillemette updated the Board regarding the following items:
· The
storm damage, power outages and the Fire
Departments involvement in making the Town of Shapleigh safe. Fire Chief
Guillemette asked the Board to consider purchasing road barricades to aid the
Fire Department when they need to close roads. Discussion ensued and the Board decided to fund 8 barricades now and the
other 8 next year, allocating for them in the budget. The Chairman commended the Fire Chief and
related if anything else comes up to bring it to the Board and they will
consider supporting the funding. Selectman Cudworth donated a Jiffy Model 30 Ice Auger to the Fire
Department; thank you.
· The
Transfer Station brush piles. Fire Chief Guillemette was concerned with no rain
in sight the safe removal of the brush. Three options were considered and the Fire Chief recommended that the
brush be moved up to the chipping area and disposed of in that manner. Discussion ensued. The Transfer Station staff indicated they can
find a 3rd area in a new location to receive the incoming brush for stockpiling
until safe to burn.
· The
creation of a new division in the Fire Department to be Fire Police and handle
traffic control and non fire related duties. Positions would be voluntary and
treated the same as a voluntary Fire member with stipend, physicals required
and training. Chief Hooper has offered free training. The Fire Chief will bring
more information to the Board when the job description and program have been
fully developed.
Unfinished
Business:
- Sports Fields and Commons Mowing
Invoice
The landscaper was unavailable to meet with the Board tonight and
will be on next week's agenda. Selectman Mageary asked the Town
Administrator to have the sprinklers rechecked on the back section and
near the highway. The Town Administrator indicated the sprinkler system
needed to be extended and would be considered during budget reviews.
- CIC Emery Bridge - Kick Off
Meeting
The Board discussed the need for a kick off meeting with Milone
& MacBroom to outline the project guidelines, lines of communication
and Capital Improvement Committee's continued involvement. The Capital Improvement Committee did a
great job bringing this project to fruition and the Board appreciates all
their hard work. The Board decided
to meet with the Capital Improvement Committee before Milone &
MacBroom kick off meeting.
The Fire Chief indicated to please include him whenever any road needs to
be closed so that his department can run effectively.
- PSB Hallway Ceiling
Repair/Replacement
The advertisement of this bid brought no returns. The Town
Administrator indicated the original bid is no longer valid. The Fire
Chief indicated that this was not a high priority project and that there
were other items to be repaired to be considered first. The Fire Chief will meet with the Rescue
Chief and EMA Director to prioritize a list to be presented to the Board
upon completion. This item is tabled until that list can be provided.
- Atlantic Broadband Contract
Chairman Roux reported to the Board that she confirmed with the
Atlantic Broadband Representative that under the contract, other companies
can use the lines. Discussion
ensued regarding payment location and non opening. The Board asked to have
a meeting scheduled on August 18, 2020 at 5:30 pm via Zoom with Atlantic
Broadband Representative to respond to their questions and concerns.
- Review of Town Policies Continued
- Staff Research Investigating
Service - Fee change for copies
- Storm Cancellation - No
changes
- Substance Abuse Policy -
Applicant - Updated from State website, the Town Administrator will compare new
version to old version for any changes and inform the Board if there are
any.
- Substance Abuse Policy - Employee
- Updated from State website, the Town Administrator will compare new
version to old version for any changes and inform the Board if there are
any.
- Tax Liens - Expired - A
recommendation was made by the Town Administrator to review the suggested
warrant article for March 2021 and consider verbiage to not put a
foreclosure on a piece of property if it will encumber the Town.
- Shapleigh Library Granite Blocks
The
Board discussed the Library Trustees request to remove and dispose of
granite blocks. The Board was in agreement that the blocks can be removed,
however, they need to be relocated on the property as they are Town
property and may hold historical value.
- Shapleigh Fire Department By Laws/Review
The Board in
conjunction with the Fire Chief reviewed the proposed changes to the Fire
Department's By-laws and came to a mutual consensus. All changes will be made
before release. The Town Administrator
will provide a final copy to the Board.
New
Business:
1. Animal
Welfare Agreement A motion was
made by William J. Mageary to approve the Animal Welfare Agreement for
$3,708.57 as presented; seconded by Scott E. Cudworth. All in favor. So moved.
2. Alternate
CEO Request The Alternate
CEO presented a request to the Board for a salary increase. The Board reviewed
the CEO's positive comments regarding the Alternate CEO. The Alternate CEO is
used to perform inspections and handle emergency situations in the
absence of the Code Enforcement Officer. Discussion ensued. The Board agreed to grant a increase based on
3% for 2019 and 3% for 2020.
A motion was made by William J. Mageary to grant a pay increase based on
favorable performance at 3% for 2019 and 3% for 2020; seconded by Scott E.
Cudworth. All in favor. So moved.
Chairman Roux continued the discussions to inform the Board that she would like
to see that the CEO be granted 3 days of Bereavement leave with pay for the
loss of his Brother-in-law. Discussion
ensued regarding personnel policy and opportunity to review bereavement for
family members not listed on a case by case basis.
A motion was made by Scott E. Cudworth to grant 3 days of bereavement leave to
the CEO with pay for the loss of his brother-in-law; seconded by William J.
Mageary. All in favor. So moved.
3. Independent
Movie Discussion The Board
reviewed request and had no liability or opinion in the matter. Request will be passed onto the Road
Commissioners. As long as there is no conflict with the Road Commissioners
stockpiling at the Square Pond Gravel pit they will approve request.
4. Tax
Bill Review - Abatements
A motion was made by Scott E. Cudworth to grant the
tax abatement for $182.70 to Troy Fields due to being taxed twice; seconded by
William J. Mageary. All in favor. So moved.
A motion was made by William J. Mageary to grant the
tax abatement for $188.18 to Troy Fields due to site improvements being taxed
twice; seconded by Scott E. Cudworth. All in favor. So moved.
A motion was
made by Scott E. Cudworth to grant the tax abatement for $1,645.36 to Sally
& Robert Alexandre due to being
taxed twice (lots were combined); seconded by William J. Mageary. All in favor.
So moved.
5. 2020
Tax Rate Discussion The current
tax rate is 10.15. There were 3 options for the new tax rate presented to the
Board to consider by Town Administrator. The Treasurer recommended 10.25 reflecting a $43,000 overlay. The Board reviewed all the financials and
agreed with the Treasurer's recommendation.
A motion was made by Scott E. Cudworth to set the Municipal Tax Rate at 10.25;
seconded by William J. Mageary. All in favor. So moved.
The Town Administrator presented the new tax bill for the Board to review. If approved, and sent to the printers by
August 18, 2020 they can in turn be sent out by August 23, 2020 indicating a payment due date of September 25, 2020.
The Town Administrator and Board Chairman asked that a different note be
included on the bottom portion of the bill as the one there is no longer a valid
statement.
6. Mousam
Lake Traffic Selectman
Cudworth and Town Administrator indicated that there has been complaints by
local residents regarding the traffic situation on Mousam Lake. The Board has no jurisdiction as these are
State roads and State boat launch. Persons with comments and complaints need to
contact the State of Maine Department of Environmental Protection (DEP) and
Inland Fisheries & Wildlife (IF&W). The Warden is also available on the
lake.
7. Rescue
Minutes Selectman
Mageary wanted to note that the Rescue minutes had included a proposed 2021
budget with a lot of increases contained within it. The Board will await a formal presentation.
8. Budget
Memo The Town
Administrator gave the Board a memo to review and let her know if there were
any changes.
9. R.W.
Herrick Contract The Town
Administrator informed the Board that the transfer station contract with
Herrick will be coming up for renewal in the Spring of 2021. The Board will
have some changes in the contract.
10. Commercial
Hauler The Board discussed a local hauler
using the Transfer Station to dispose of demolition debris. Concern is that he
has areas outside of Shapleigh and may be disposing of those items in Shapleigh.
Information:
i. Planning
Board Approved Minutes & Letters
ii. Planning
Board Agenda
iii. Atlantic
Broadband Notice of Rate Changes
Signatures:
i. Warrants
ii. Certificate of Assessment
Any other business that the Chairman
may wish to bring before the meeting.
Adjourn :
Motion made by Scott E. Cudworth to adjourn at 7:40 pm; seconded by
William J. Mageary. Motion passed unanimously.
These minutes are not verbatim.
Cheryl L. Drisko, Office Assistant.
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