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Shapleigh Board of Selectmen
Minutes of Meeting – Time 6:00 pm
August 18, 2020
Call to Order
Chairman Jennifer J.
Roux called the meeting to order at 6:07 pm with Scott E. Cudworth and William
J. Mageary in attendance. Karla Bergeron, Town Administrator and Cheryl Drisko,
Office Assistant were also in attendance.
In Attendance: Roland Legere,
Duffy Gold, Nancy Small, Steve Foglio, William Mann and Lindsay Lacourse.
Pledge of Allegiance was recited. Approval of minutes from previous
meeting:
A
motion was made by Scott E. Cudworth to approve the minutes of August 11, 2020
with noted changes; seconded by William J. Mageary. All in favor.
Motion carried.
Public Comment: None
Unfinished
Business:
- Meeting with Capital Improvements
Committee
The Board invited the Capital Improvements Committee (CIC) to attend
tonight's meeting to thank them for all their hard work and efforts they
put into the Emery Mills Bridge Project. The second purpose for gathering the committee was to have a round table
discussion on the CIC's role moving forward with the project as there will
be recommendations from the engineers on what is needed to be done during
the construction phase and then work on the funding portion and lastly take
the opportunity to ask the committee if they would like to take on the
Comprehensive Plan as their next project.
After substantial discussion, the following points were determined:
- The
Town Administrator will be the point of contact to eliminate multiple
responses. The Town Administrator will carbon copy all Board and
committee members on all correspondence related to the project. The Board will touch basis in a week or
two to see how communications are going.
- The CIC
committee does want to be involved in the Emery Mills Bridge Project as
it continues and since they possess significant experience and knowledge
relative to the project will be included in the kick-off meeting to share
and review history and background information with the group. In the interim, the CIC is open to
taking on a new project. The committee
will meet and consider the Comprehensive Plan as it was commented, "you
cannot support capital improvements if there is no Comprehensive Plan". The Town Administrator will scan the mission
statement of the current version of the Comprehensive Plan and send it to
the committee for their review. The CIC will let the Board know of their
decision once they meet.
Again, Chairman Roux thanked the Capital Improvement
Committee for all they did. Kudos!
- Sports Field and Commons Mowing
Invoice
The Board invited C&D Landscaping to come before them to explain
his invoicing and answer questions they had on some of his charges; the
Landscaper was out of town. The most
effective way to resolve the Landscaper's lack of appearance is to hold
invoice balance on payment until he can appear before the Board. Discussion
ensued regarding how invoice information is presented and charged. Town
Administrator was asked to find out when contract expired. This item will
be on next week's agenda.
- Atlantic Broadband Contract
The Board of Selectmen held a workshop via Zoom with Atlantic
Broadband representative Fran Bradley to review their questions and
concerns, especially rate hikes and closed Springvale Office. Given the
complexity of the items the Board is seeking information on, the
representative will reach out to his superiors and report back to the
Board.
A motion was made by William J. Mageary to table discussions until next
week whence a response is given by the Atlantic Broadband representative;
seconded by Scott E. Cudworth. All in favor. So moved.
- Review of Town Policies Continued
- Tobacco-Free Workplace
· Housekeeping changes - commas, additional C in
Tobacco, etc.
· A change to include Marijuana as a defined product
· An addition to sentence after private property:
except for emergency responders.
- Town Committees Meeting Locations
Other Than Town Hall - on space added.
- Town of Shapleigh Sale of Town
Owned Equipment/Personal Property - no changes
- The Use of Any Town Owned
Property - no changes
- Town Report, Preparation Of - no
changes
New
Business:
1. Rescue
Chief Update (Cameras, Lucas Device & Fire Detectors) The Rescue
Chief reported back to the Board that she had met with the Fire Chief and EMA
Director to go over what was needed at the Public Safety Building and for the
Rescue Department. Together they establish
a priority list of items to be done and/or purchased; the priority order was
Paving, Fire Alarm/Smoke Detectors (combo detectors), Cameras and Ceiling to be
done all simultaneously. There is $14,000 in the maintenance account and
$18,000 in a reserve account. Discussion ensued. Chairman Roux recommended a
monitoring system be considered and that a scan of all proposals be emailed to
the Board for review. Board will discuss next week.
Next the Rescue Chief explained details surrounding her need to purchase a CPR
medical device called Lucas; included in her presentation was costs, benefits, rate
change flexibility, training and warranty as well as details of use. Currently the Rescue Chief has $15,000 allocated
in her budget for this purchase, however, the proposed cost is around $17,291.78.
The Board agreed to support this purchase; to be on next week's agenda after
reviewing documentation.
Lastly, Selectman Mageary asked the Rescue Chief to explain items such as
monies to be raised and appropriated at Town Meeting, Subscription rates, the
purchase of a new ambulance, salary increases both for per diem staff and the
Rescue Chief, all which were referenced in the Rescue Departments minutes
regarding budget. The Rescue Chief briefly explained the direction the budget
was going in. Consensus was that there will be a need for roundtable
discussions to be had and further conversations nearer to finalizing budgets.
2. Maine
Municipal Association Annual Election A motion was
made by William J. Mageary to approve the Maine Municipal Association Annual
Election slate as presented; seconded by Scott E. Cudworth. Vote 2 to 1 (Roux).
So moved.
3. Recreation
Committee Field Use Form The Town Administrator
received the completed Field Use Form from the Recreation Committee for Soccer.
The Softball team chose to play elsewhere. The Park Director approved the form.
A motion was
made by William J. Mageary to approve the Recreational Committees use of the
Recreational Fields; seconded by Scott E. Cudworth. All in favor. Good to see
something being offered to the Town's families.
4. Use
of the Commons The Town
Administrator received a request to book the gazebo in the Town's Commons for
band practice on Thursday, August 21, 2020 from 11 am to 1 pm.
A motion was made by William J. Mageary to permit William Sleight to use the
Town Common's gazebo on August 21, 2020 from 11 am to 1 pm for band
practice. All in favor. So moved. The
public is invited to listen in.
Information:
i. Planning
Board Letters and Approved Minutes
Signatures:
i. Warrants
ii. MMA Voting Ballot
iii. Recreational Field Form
Any other business that the Chairman
may wish to bring before the meeting.
Selectman Mageary
asked Roland Legere how he perceived the Planning Board meetings were going
electronically.
Roland responded the
meetings were going well, there were no technical issues or complaints and it
was a convenient way to conduct meetings. Roland further commented that Mike Demers did a great job coordinating.
Site visits are still done in person.
Adjourn :
A motion was made by William J. Mageary to adjourn at 7:05 pm; seconded
by Scott E. Cudworth. Motion passed unanimously.
These minutes are not verbatim.
Cheryl L. Drisko, Office Assistant.
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