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Shapleigh Board of Selectmen
Minutes of Meeting – Time 6:00 pm
September 1, 2020
Call to Order
Chairman Jennifer J.
Roux called the meeting to order at 6:00 pm with Scott E. Cudworth and William
J. Mageary in attendance. Karla Bergeron, Town Administrator and Cheryl Drisko,
Office Assistant were also in attendance.
In Attendance: Eileen
Glover, Kim Gendreau, Steve Guillemette and Tom Blow
Pledge of Allegiance was recited. Approval of minutes from previous
meeting:
A
motion was made by Scott E. Cudworth to approve the minutes of August 25, 2020
as written; seconded by William J. Mageary. All in favor. Motion
carried.
Public Comment:
Tom Blow approached
the Board to ask for permission to bait and trap bear on Town property (Map 12
Lot 8) from September 1, 2020 to October 31, 2020. Tom explained the process,
regulations and clean up measures. The Board thanked Tom for coming to the
Board to seek permission, agreed to permit this activity and signed Tom's Maine
Landowner ~ Land User Courtesy Card.
Fire Chief Steve
Guillemette updated the Board on the following:
o All
fire alarms and extinguishers were tested and inspected at the School;
documentation has been filed with the Fire Department. The Fire Chief plans on
including the Town Hall in this filing plan.
o The
Fire Department has received their new air packs. The old air packs are no
longer in compliance for Fire Department use. The Fire Chief asked permission from the Board to donate these air packs
to the Sanford Regional Vocational School's Fire program for use in
training.
A motion was made by William J. Mageary to approve the donation of the outdated
air packs to Sanford Regional Vocational School for training purposes; seconded
by Jennifer J. Roux.
Discussion - Selectman Cudworth asked if RSU was considered first. The Fire Chief confirmed that RSU had no need
for the air packs as their students attend the Sanford Regional Vocational
School.
All in favor. So moved.
o The
Fire Chief asked the Board to approve the purchase of two portable foam guns to
use in the field to cover remote locations like the islands and middle of the
woods (hard to reach places) instead of the liquid foam. His presentation reviewed a comparison of the
foam guns versus liquid foam; the three pricing quotes he obtained as required
according to policy and the budget lines available for the purchase. Discussion ensued.
A motion was made by Scott E. Cudworth to approve the IPS purchases as
presented; seconded by William J. Mageary. All in favor. So moved.
o Lastly,
the Fire Chief thanked the Board for approving the traffic control position and
stated he appointed four active fire members as Lieutenants
Unfinished
Business:
1. Rescue
Chief Continued Discussion on Lucas Equipment The Rescue
Chief was unable to attend but did provide updated documents for the Board to
review.
A motion was made by William J. Mageary to approve the purchase of the Lucas
equipment for $17,658.98; seconded by Scott E. Cudworth. All in favor. So
moved.
2. Atlantic
Broadband Contract Tabled - no
response received yet.
3. Fee
Schedule for Transfer Station Tabled
4. Public
Safety Building Ceiling Project The Board
discussed this project and the process to receive bids. Selectman Mageary recommended the Board seek out someone to staple up the
square blocks and asked the Town Administrator to approach the contractor doing
other Town work to look at the project and if interested provide a quote.
5. Library
Building Sheetrock Costs The Board
received and reviewed a quote to repair the Library's water damaged area. When
complete the area will be prepped for painting. The Library has paint available to complete the project.
A motion was made by Scott E. Cudworth to award the bid to Andy Shakley in the
amount of $250.00 ; seconded by William J. Mageary. All in favor. So moved.
6. 2020
Policies as Amended Tabled
New
Business:
A. Shapleigh
Library Request to increase hours Eileen Glover,
Library Trustee Board Chairman asked the Board to approve a request to increase
the Library hours of operation to be open on Wednesdays from 10 am to 2 pm. The
funds are available in the Librarian funds to cover this increase of $1,112.40
as it was already built in for this year. The Library Trustee Board also would
make this a permanent change moving forward because due to COVID 19 and the
schools implementing distance learning and home school options, the Library has
become a valuable resource. The Board
agreed.
A motion was made by William J. Mageary to increase the Library hours to add
Wednesdays from 10 am to 2 pm indefinitely effective 9/9/2020; seconded by
Scott E. Cudworth. All in favor. So moved.
The Town Directory will be updated to list the new hours. A brief discussion was held regarding library
use, COVID 19 guidelines and required PPE; the Library has received items
through a grant and have not had the need to access any of the Town's supply. The
Board recommended that the Library Trustee Board have conversations with the
Treasurer regarding COVID 19 reimbursements.
B. Request
from Box Scouts Troop 320/Bottle Drop Off Box The Town
Administrator received an email from Boy Scout Troop 320 asking for permission
to place a recycle bottle receptacle on Town Hall property to assist in their
fundraising measures since their options are limited due to COVID19. Discussion
ensued. The Board indicated they were in agreement with the idea but it must be
policed on a regular basis and set next to the Salvation Army box with room in
between allowing for plowing.
A motion was made by Scott E. Cudworth to permit Boy Scout Troop 320 to place a
bottle collection receptacle on Town property; seconded by William J. Mageary.
All in favor. So moved.
C. Recreation
Field Use Form For
information purposes, the Town Administrator presented to the Board a Field Use
Form received from the Recreation Committee to conduct Soccer on Wednesday
nights through October. This item was approved by the Park Director and Board
of Selectmen.
D. Wedding
in the Commons The Town
Administrator presented to the Board a request from the McGregor's to hold a
small wedding consisting of 8 people in the Commons on Sunday, September 6,
2020. There is no scheduled conflict.
A motion was made by Scott E. Cudworth to allow the McGregor's to hold a small
wedding in the Commons on Sunday, September 6, 2020; seconded by William J.
Mageary. All in favor. So moved.
E. Transfer
Station Brush Selectman
Mageary noted that the Transfer Station brush was burned Saturday in the rain.
Information:
i. Planning
Board Letters
ii. Recreation
Committee Field Use Form
Signatures:
i. Warrants
Any other business that the Chairman
may wish to bring before the meeting.
Adjourn :
A motion was made by Scott E. Cudworth to adjourn at 6:35 pm; seconded by
William J. Mageary. Motion passed unanimously.
These minutes are not verbatim.
Cheryl L. Drisko, Office Assistant.
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