|September 24, 2020|
Shapleigh Board of Selectmen
Minutes of Meeting – Time 6:00 pm
September 15, 2020
Call to Order
Chairman Jennifer J. Roux called the meeting to order at 6:05 pm with Scott E. Cudworth and William J. Mageary in attendance. Karla Bergeron, Town Administrator and Cheryl Drisko, Office Assistant were also in attendance.
In Attendance: Madge Baker, Mark Jacobs, Lindsay Lacourse, Jeff LeDuc, Brittany Lampe and Roland Legere
Pledge of Allegiance was recited.
A motion was made by Scott E. Cudworth to approve the minutes of September 8, 2020 as written; seconded by Jennifer J. Roux. All in favor. Motion carried.
· Madge Baker, Williams Property Advisory Committee
Madge brought to the Board's attention that there is an incredible amount of people using Williams property which is a good thing however, there were a few concerns and issues that the Board needed to be aware of:
Work on the piece of road from Nason has not been completed. All parties involved are aware. Asked the Board to encourage this project to stay on the priority list.
Fire. This is an immediate concern because of drought conditions. A fire ring was cited in the park and there are signs posted to have no open fires. The Sherriff and Fire Chief have been informed and is monitoring, neighbors are keeping watch, put it is important that all stay vigilant and the word get out to not have any fires.
Carl Davis will be doing the tree cutting work in the near future.
Board thanked Madge for her update and Chairman Roux will reach out to Jeff
Goodwin, Road Commissioner South, regarding the road work project. Selectman
Mageary recommended the Fire Chief also be informed of the fire concerns; the
Town Administrator will contact. The
Town Administrator will post to social media reminders of no fires or burning;
also the Fire Tower is off limits.
1. Rescue Chief Continued Discussion on Security Cameras & purchase of Laptop
The Board of Selectmen held a discussion with Rescue Chief Lindsay Lacourse on the necessity of a camera system, the number of cameras being proposed, the location of the cameras and the placement of the cameras to provide egress coverage, costs and monitoring of the system. Following discussions, the Rescue Chief made a recommendation to stay with Seacoast because they also handle the alarm system. The Board asked the Rescue Chief to go back one last time and get a quote from Seacoast for 5 cameras.
The Rescue Chief asked for the Board's approval to purchase a new laptop. Discussion ensued.
A motion was made by William J. Mageary to allow the Town Administrator and Rescue Chief to come to an agreement on a replacement laptop and purchase; seconded by Scott E. Cudworth. All in favor. So moved.
2. Fee Schedule for Transfer Station -
The Board reviewed the Transfer Station's collected and expensed figures as related to the fee schedule as received from the Treasurer. After substantial discussion regarding increasing the Transfer Station fee schedule and the taxes that support the fees, the majority of the Board decided to increase the fees on a few bulky items. It was also recommended to add a line on the Fee Schedule to include a construction material line.
A motion was made by Scott E. Cudworth to increase the Transfer Fees for Shingles from $26 to $30, Mattresses from $5 to $7 and to break out Demo by adding a construction material line with fees increasing from $25 to $27; seconded by William J. Mageary. Vote 2 to 1 (Roux). Motion carried.
The Town Administrator will order new forms reflecting increases.
3. Personnel Policy
Chairman Roux open discussions for updating the
Personnel policy with a statement that Shapleigh's benefits are the lowest
offered in York County and that the Board should closely look at what changes
need to be made; currently there is no retirement. Discussion ensued.
4. Absentee Ballot Box
5. Atlantic Broadband
7. Town Hall Meetings
The Town Administrator recapped the Planning Boards success with Zoom. With COVID it was contemplated whether to resume with Zoom. Communication is key. From the Administrative side, Zoom meetings are a lot of work, however, is this what the residents want? With the Sanford outbreaks, committee members health along with the public, needs to be considered. Tabled to next week to continue discussions.
A. Certificate of Appointment for Recreation Committee - Brittany Lampe
Brittany Lampe approached the Board to introduce
herself and give the Board a little bit of her background and interest in being
on the Recreation Committee. The Board was thankful that Mrs. Lampe was willing
A motion was made by Scott E. Cudworth to appoint Brittany
Lampe to the Recreation Committee
B. Performance Evaluation - Town Clerk Presenting
The Board held for Executive Session to discuss.
C. Performance Evaluation - Town Librarian
The Board reviewed the performance evaluation submitted by the Chairman of the Library Trustee Board for the Town Librarian.
D. Letter of Resignation - Duffy Gold
The Board received a letter of resignation from Duffy Gold. Selectman Mageary asked the Board to put this item on hold. Selectman Mageary informed the Board that he had called Duffy to discuss the underlying issues which prompted this letter. With her consent, at the conclusion of this discussion, it was stated that she would reconsider her resignation if the Board would meet with her and the Capital Improvement Committee to discuss grievances in a workshop setting.
A motion was
made by William J. Mageary to table the letter of resignation and have the Town
Administrator to schedule a meeting for 6 pm next week during the BOS regular meeting
to hear the committees' grievances; seconded by Scott E. Cudworth. All in favor. The Town Administrator will
confirm the committees attendance.
E. Use of Town Hall Bathroom
The Town Administrator received a concern regarding
a public bathroom and the cleaning of such. Maine Municipal legal was contacted
for guidance; response that the Town does not have to have a public bathroom
even though it is a Municipal building. Staff
concerns were discussed. The Board stayed
with one bathroom designated for the public and the other for Staff only; signs
are visible and disinfectant is available.
F. Mousam Lake Dam Coalition
Selectman Mageary informed the Board that he
received an information packet which included a proposed budget and next phase
of dam work to be done. Selectman Mageary wanted to review the numbers with the
Board to see if Shapleigh would be in support or not. The Board, after considerable review of the
information Selectman Mageary presented, tabled further discussions until the
after the Dam Coalition meeting (tentative date is September 28, 2020 at 2 pm
via Zoom). Selectman Mageary closed his summations noting that the Town of
Shapleigh will be receiving a credit of $4,681.18 from the prior Emery Dam project.
The Mousam Lake Dam Chairman Roland Legere was in favor of holding the budget
vote if possible until members can review with their respective counterparts.
Roland Legere spoke to the Board on how impressed he was of the work done during the Emery Dam project.
Selectman Mageary asked about the process of
receiving the credit check and its allocation. Process was reviewed with him.
G. Beach Cleanup Check Request
The Town Forestry authorized a payment of $950 to be
granted for Spring and Fall clean up at the Beach. The Board questioned whether
the work was done due to COVID-19 and decided to hold off until Chairman Roux could
speak to Joe Stanley, Town Forestry Chairman of the Board for clarification.
H. Draft COVID Policy
Administrator presented a draft COVID policy for the Board to review and
recommended the name be changed to reflect all pandemic/epidemic situations
other than just COVID. It was noted that the purpose for this policy was that
it can offer guidance on the dos and
don'ts during a pandemic or epidemic and reassure the staff that the Board is
well aware of these situations. The Board will review and decide if this is
something they want to implement.
I. Executive Session Pursuant to 1 MRSA 405(6)(a) Personnel Matter
A motion was made by Selectman Jennifer J. Roux at 7:15 pm to go into Executive Session pursuant to
1 MRSA 405(6)(a) Personnel Matter; seconded by Selectman William J. Mageary. All in favor. So moved.
A motion was made by Selectman Scott E. Cudworth at
7:27 pm to come out of Executive Session pursuant to 1 MRSA 405(6)(a) ;seconded
by Selectman William J. Mageary. All in favor. So moved.
i. Planning Board Letters and Agenda
ii. Certificate of Appointment - Brittany Lampe
Any other business that the Chairman may wish to bring before the meeting.
A motion was made by Scott E. Cudworth to adjourn; seconded by William J. Mageary. Motion passed unanimously.
These minutes are not verbatim. Cheryl L. Drisko, Office Assistant.
Board of Selectmen
January 18, 2021 9:09 PM