Shapleigh Board of Selectmen

Minutes of Meeting – Time 6:00 pm

September 29, 2020

Call to Order

Selectmen Scott E. Cudworth called the meeting to order at 6:00 pm with William J. Mageary and Karla Bergeron in attendance. Chairman Jennifer J. Roux and Cheryl Drisko, Office Assistant were absent. 

In Attendance: Lindsey Lacourse

Pledge of Allegiance was recited.

Approval of minutes from previous meeting: 

A motion was made by William J. Mageary to approve the minutes of September 22, 2020 as written; seconded by Scott E. Cudworth.  All in favor.  Motion carried.

Public Comment: 

Lindsey Lacourse approached the Board of Selectmen to ask them to approve holiday overtime pay for Thanksgiving, Christmas Eve and Christmas Day. There is money available from Per Diem account to cover the expenditure. Discussion ensued.

A motion was made by William J. Mageary to approve holiday overtime pay at a rate of 1.5 for Thanksgiving, Christmas Eve and Christmas Day; seconded by Scott E. Cudworth.  All in favor.  So moved.

PUBLIC HEARING: General Assistance Amended Ordinance

Selectman Scott E. Cudworth opened the General Assistance Public Hearing at 6:03 pm. The Town Administrator recapped the General Assistance Ordinance and State mandated changes; there were 3 areas which were increased. Generally, the Town receives 1 or 2 requests per year and the State generally reimburses 50%. The program is State (Department of Health Human Services) audited for compliance. Discussion ensued. A motion was made by William J. Mageary to close the Public Hearing at 6:07 pm. All in favor. So moved.

A motion was made by William J. Mageary to accept the amended ordinance as stated; seconded by Scott E. Cudworth. All in favor. So moved.

Unfinished Business:

1. Draft 2021 Ground Maintenance bid specs for Recreational Sports Fields and Draft 2021 Ground Maintenance for Commons, Town Hall and Library bids.

A motion was made by William J. Mageary to approve the 2021 Ground Maintenance bid specs for the Recreational Sports Field and Ground Maintenance for Commons, Town Hall and Library as written; seconded by Scott E. Cudworth.  All in favor.  So moved.

2. Personnel Policy - Tabled

3. COVID/Pandemic Draft Policy - Tabled

New Business:

A. Local Road Assistance Program (LRAP) - Certification Form for Fiscal 2021
The Town Administrator explained the LRAP program and verification of information was completed by the Treasurer; the Board is required to sign.

A motion was made by William J. Mageary to sign the Local Road Assistance Certification Form; seconded by Scott E. Cudworth.  All in favor.  So moved.

B. Tax Abatements and Supplemental Assessments

Tax Abatements for the following accounts were reviewed:

Tax Supplemental s for the following accounts were reviewed:

Motion made by William J. Mageary to approve the September 29th tax abatements and supplemental assessments as presented; details to be listed individually in the minutes; seconded by Scott E. Cudworth. No further discussion. Motion carried.

C. Vacation Request for Land Use Secretary

A motion was made by William J. Mageary to approve the Land Use Secretary's requested vacation time as recommended by the Town Administrator; seconded by Scott E. Cudworth. All in favor. So moved.

D. Mousam Watershed Dam Coalition (MWDC) Zoom Meeting Recap

Selectman Mageary recapped the Mousam Watershed Dam Coalition (MWDC) Zoom meeting and presented the budget figures to the Board to review. Decision tabled until next week.

Selectman Mageary updated the MWDC about the Emery Bridge project; this was good as they are willing to work in tandem to reduce costs when water needs shut off.

Selectman Mageary also asked that minutes of the MWDC be given out; MWDC was receptive to the idea.

Information:

i. Planning Board Minutes and Letters

ii. Notice of Intent/Saco River Corridor Commission

Signatures:

i. Warrants

ii. LRAP Certification

iii. Abatements & Supplementals

iv. General Assistance Amended Ordinance

Any other business to bring before the meeting - None.

Adjourn :

A motion was made by Scott E. Cudworth to adjourn at 6:24 pm; seconded by William J. Mageary.  Motion passed unanimously. 

These minutes are not verbatim.  Cheryl L. Drisko, Office Assistant.