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Shapleigh Board of
Selectmen
Minutes of Meeting – Time 6:00 pm
November 24, 2020
Call to
Order
Chairman Jennifer
J. Roux called the meeting to order at 6:00 pm with Scott E. Cudworth and
William J. Mageary in attendance. Karla Bergeron, Town Administrator was also
in attendance.
In
Attendance: None
Pledge of
Allegiance was recited. Approval of minutes
from previous meetings:
November 17, 2020
Minutes - A motion
was made by William J. Mageary to approve the minutes of November 17, 2020 with
minimal changes; seconded by Scott E. Cudworth. Motion carried.
November 10, 2020 Minutes - The Town Administrator presented the
November 10th meeting and Open Executive Session minutes for the
Board to review. Attorney Brad Morin has reviewed the minutes and the “Findings
of Facts”. The BOS have been asked to
review the minutes as well. Once the board reviews and are in agreement, said
employee’s Attorney will receive a copy.
Public
Comment:
None
Unfinished Business:
1) Employee Use of
Cell Phones Policy - The Board reviewed the Policy on Cell Phone Use.
A motion was made by Scott E. Cudworth to approve the Use of Cell Phone Policy;
seconded by William J. Mageary. All in favor. Motion carried.
2) 2021 Budget - The
following budgets are not yet submitted: Forestry, Budget, Historical Society,
Animal Control (being worked on). Chairman Roux stated she will follow up with the various committees.
New
Business:
1) Certificate of
Appointment for CEO – Mike Demers Selectman
Mageary noted he spoke with the CEO and all certifications are current.
A motion was made
by William J. Mageary to reappoint the Code Enforcement Officer; seconded by Scott
E. Cudworth. All in favor. Motion
carried.
2) Certificate of
Appointment for Public Information Officer – Karla Bergeron A motion
was made by Scott E. Cudworth to reappoint the Public Information Officer;
seconded by William J. Mageary. All in favor. Motion carried.
3) Library Closed - Discussion
ensued regarding operating procedures and by-laws.
4) COVID - The Board
discussed policies and procedures and determined that they will need to put a
plan in place in case there is another shutdown.
5) Budget –
Selectman Mageary asked the Board to have an in-depth conversation regarding
budgets and wage increases. With the
Fire Chief coming to meet with the Board next week, tonight was the time
Selectman Mageary thought was the best time to start the conversation.
The Board discussed the wage increases received from both the Fire and Rescue
Department. They also discussed other big priced items such as the forestry
Truck, new Ambulance, per diem increases and Public Safety building overall
budget. The total for both departments
exceed $150,000.
The Town Administrator recommended the Board individually speak to both Chiefs
and give them an opportunity to defend their requests.
Fire Truck Reserve Account - Further discussion ensued regarding the request
for the warrant article be increased to $30,000 versus the $25,000 requested in
the past.
Public Safety Building
Request – There is an increase of
over $50,000 for the PS building account. More information is needed to why there is such a large increase.
The Board discussed the budget committee and noted that there are currently 3
members on the committee and one of the members will need to abstain for the
most of the increase requests regarding public safety. Does that meet a quorum or is it based on the
number who sits on a committee or the number of active members? It is statutory
to have a budget committee and what does the Board do if there is no quorum.
The Board discussed meeting with the committee jointly when needed.
The Board continued to review each budget with a 3% increase in mind. Public Safety, the Board will meet with those
departments. Ponds Road increases were
discussed. The Board would like a
comparison when reviewing these budgets. Northern District tar and sealer and paving, the Board was informed the
road for paving in 2021 will be Town Farm Road. Social Services will be looked at when there is a breakdown in front of
them; there was no need to meet with Social Services at this time.
Miscellaneous
budgets:
· 4-H increased for travel - indicated that a larger group will go to
Washington DC when appropriate;
· Acton-Shapleigh Youth Corp increased over $4,000 – the Board would
like to meet with this group;
· Mousam Watershed was approved;
· Library increased – discussion ensued.
· All others were considered and were not indicated as in need of a
meeting.
· Animal Control – under Public Safety
Selectman Cudworth
was asked for his input on Fire and Rescue budgets and wages so that the Board
could think upon it and come back next week. Selectman Cudworth noted that the Forestry Truck was a wanted item
rather than a needed item. This is something
that needs to be discussed further with all parties involved. He was glad the Rescue boat was not on the
list and all other items were up for discussion.
6) Fire Department Hydrant
Fixed -
Selectman Mageary informed the Board of the broken hydrant on Point Road was
repaired.
7) Town Meeting - The Board
went over the need to discuss what plans they will need to put into place if
March brings no opportunities for a Town Meeting. Once secret ballot is decided
upon, there is no turning back.
Information:
• Planning Board Agenda
• Maine Department of Transportation Letter
Signatures:
• Warrants
• Appointments: Mike Demers, CEO
and Karla Bergeron, Information Officer
Any other business to bring before the meeting -
Adjourn:
A motion was made
by Scott E. Cudworth to adjourn at 6:55 pm; seconded by William J. Mageary.
Motion passed unanimously.
These minutes are
not verbatim. Cheryl L. Drisko, Office Assistant.
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