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Town Clerk/Tax Collector

Joanne Rankin - Town Clerk/Tax Collector             
Maria Marchant - Deputy/Town Clerk/Tax Collector

Telephone: (207) 636-2843 Ext. 1 or 6
Fax : (207) 636-1144 

Operating Hours: 
 Tuesday, Wednesday, Friday
Thursday 
the first and last Saturday excluding holiday weekends
Email: townclerk@shapleigh.net or deputytownclerk@shapleigh.net

The Town Clerk's Department is a public service office that performs a wide variety of department functions and citizen services.

The department, under Maine State Statue requirements:

  • Coordinate the administration of all Elections for the Town
  • Issue hunting, fishing and dog licenses 
  • Records and maintains all vital statistic records (birth, death & marriage certificates) for the Town
  • Serves as custodian of all official town records
Additional duties per Town requirements

  • Vehicle Registrations
  • Recreational vehicle registrations and licensing through IF&W
  • Tax Collection
  • and more...


2022 Town Meeting Warrant CLICK HERE
2022 Tax Commitment CLICK HERE
2022 Tax Bills CLICK HERE



The Town Clerk/Tax Collector's office provides the following services:

  • The fiscal year for the Town of Shapleigh is January 1st thru December 31st.
  • Tax bills are assessed as of April 1st. The mill rate is $10.30 per thousand @ 100% of valuation.
  • There is one commitment with one installment date for payment.
  • Taxes are due and payable on September 30, 2022 with interest beginning September 25, 2021 at a rate of 6%.
  • Prepayment of taxes are accepted. Partial Payments are also accepted.
(VISIT WWW.SOSONLINE.ORG TO RENEW YOUR REGISTRATION ONLINE.

New Registrations - Purchased from Maine Licensed Dealer

Documents Needed:

  • Bill of Sale
  • Blue Title Application (if the model is 1995 or newer)
  • Evidence of Insurance

* If the vehicle is brand new, you must provide the manufacturer's suggested retail price sticker (window sticker).

New Registrations - Purchased through Private Sale:

Documents Needed:

  • Signed Bill of Sale
  • Title signed over to new owner ( if the model is 1995 or newer)
  • Evidence of Insurance

Registration Renewals: May be processed online also by visiting www.sosonline.org

Documents Needed:

  • Previous Registration
  • Evidence of Insurance
  • Current Mileage
  • To obtain a resident firearms hunting license customer must provide proof of a prior adult firearms hunting license issued since 1976 or proof of successfully completing a hunter safety course.
  • To obtain a resident archery hunting license customer must provide proof of a prior adult archery hunting license issued since 1980 or proof of successfully completing an archery hunter safety course.
  • To obtain a resident adult fishing license customer must provide proof of residency.
  • Fishing licenses are not required of residents under the age of 16.
  • Licenses and permits may be obtained on-line at www.mefishwildlife.com

New Registrations - Purchased from a Maine Licensed Dealer

Documents Needed:

Bill of Sale

  • Warranty form for new ATV's and snowmobiles
  • Maine registration number if previously registered in Maine

New Registrations - Purchased through Private Sale

Documents Needed:

  • Signed Bill of Sale
  • Maine registration number if previously registered in Maine

Registration Renewals: This may be processed online by visiting www.maine.gov/online/sporting

Documents Needed:

  • Previous Registration
  • Each owner or keeper of a dog at the age of 6 months or more, on or before January 1st of each year shall obtain a license.
  • Valid State of Maine rabies certificates is needed for each dog license.
  • A dog owner or keeper shall pay a fee of 11.00 for each dog 6 months or older capable of producing young.
  • A dog owner or keeper shall pay a fee of $6.00 for each dog 6 months or older that is incapable of producing young (written certificate from veterinarian required
  • Dogs deemed to be a nuisance by the court shall pay a $30.00 licensing fee
  • Dogs deemed to be dangerous by the court shall pay a $100.00 licensing fee
  • After January 31st, a late fee of $25.00 per dog in addition to the annual license fee shall be paid.
  • A person having a pack or collection of dogs for the purposes of breeding, hunting, show, training, field trials, and exhibition shall pay a fee of $42.00 for a kennel license. A kennel owner may not keep more than 10 dogs per license. Rabies certificates are required for each dog.
  • Dogs may be licensed online at www.doglicensing.com from October 15 - January 31st The Online fee is an additional $1.00 (Vendor Fee).
For additional information regarding Dog Licensing procedures, please contact the Town Clerk.

An appointment is not generally necessary to obtain a Marriage License BUT, depending on staffing, you may telephone the office to discuss the date and time you plan to apply.

To expedite the process you may download the MARRIAGE INTENTIONS here.Please complete in black ink only and sign 
in the presence of a Notary Public or the clerk.

Recording of Vital Statistics Records (births, deaths, marriages, etc.) and issuance of certified copies. Certified copies of birth, death, or marriage license - $15.00 for the first copy and $6.00 for each additional copy for the same at the same time.

    • Marriage Licenses - $40.00

Certified Copies of Birth, Marriage, and Death records - $15.00 for 1st copy; $6.00 for any additional. 

The Town's older records, dating back to 1728, are available for genealogy purposes on T, W, and F from 9:00 a.m. to 4:00 p.m.
  • The Town Clerk is the supervisor of elections. The office of the Town Clerk is an alternative absentee voting place for qualified voters.
If you would like to register to vote in Shapleigh, please come into the Clerk's office and fill out a voter registration card. It is important that you show I.D. that has your Shapleigh residence address on it.  Voter registration can take place anytime during our office hours.

You may also register to vote on Election Day itself but you must show an I.D. showing your Shapleigh residence. Proper I.D. could be a Maine-Drivers license, car registration, utility bill or even an envelope that has gone through the mail to you at your Shapleigh address. P.O. Boxes cannot be accepted.

Just before any election can be busy in our office, so we recommend you try to register to vote well before election day if possible. If you move within Shapleigh, please let us know so we can update our voter list.

A qualified voter may enroll in a party by filing an application personally or by mail with the Registrar. A voter who is not enrolled in a party may not vote in a Primary Election or a Caucus. A voter may change his enrollment by filing an application with the Registrar personally or by mail. A change in enrollment may not be done 15 days prior to a caucus or primary.
DEADLINE TO CHANGE PARTY ENROLLMENT FOR THE JUNE 14TH STATE PRIMARY IS MAY 27TH.

  • Qualified Parties In Maine
  • Democrat
  • Green Independent
  • Republican
  • 2022 Municipal Districts per Secretary of State Division of Elections
  • Congressional District                   1
  • State Senate District                    22
  • State House District                   141
  • County Commissioner District       1
The annual town meeting is held the 2nd Saturday in March at 10:00 a.m. at the Shapleigh Memorial School. A special town meeting may be called by the Board of Selectman.
The annual municipal election is held the Friday before the town meeting with polls opening at 8:00 a.m. and closing at 8:00 p.m.
Nomination papers for the municipal election are available in the Town Clerk's office 100 days before the election.

22 Back Road